Finance And Admin Officer Nes Lazio

Finance And Admin Officer Nes
Roma
Lazio, Lazio

Un ponte per

Finance and Admin Officer NES (North East Syria) in Rome

- (01/12/2024 )

- Position Title: Finance and Admin Officer NES (North East Syria)

Location: Rome

Type of Contract: collaborazione coordinata e continuativa

Period: 12 months with possible renewal

Report to: NES Administration and Logistics Coordinator

Coordination: Administration, Compliance and Logistics Desk Officers, Head of Admin Department, NES Country Admin

Closing date of the vacancy: 01/12/2024 (evaluation on a rolling basis)Key Duties and Responsibilities:

Role and Responsibilities:

As part of the Programs in NES, North East Syria, the Finance and Admin Officer works with the Program Finance and Compliance department and specifically with the NES unit to monitor, record and audit expenditures related to projects implemented in the country. The Finance and Admin Officer will specifically have the role of:

- Monitoring, managing and recording in first note of expenses made in HQ for projects in NES;

- Supporting the NES Administration, Logistics and Compliance Coordinator in monitoring coverage for expatriate and HQ staff dedicated to NES;

- Supporting the NES Administration, Logistics and Compliance Coordinator in monitoring accounting for NES projects and project partners in NES;

- Verification of expenditure records in the accounting system for projects in NES

- Monitoring trackers related to logistics purchases (Procurement Plan) to ensure that expenditures are included in project cashbooks and BFU (Budget Forecast Update);

- Verification of accounting supporting documents supporting.

- Support in conducting audits and spot checks and financial reports to the NES Administration, Logistics and Compliance Coordinator.

- Support local and international administrators on projects in case of discrepancies between Procurement Plan and recording in Cashbooks and BFUs.

- Conduct regular monitoring and training missions to the NES projects and Dohuk office.

**Requirements**:

- Master's degree in economics or political science

- Minimum of two years of experience gained in humanitarian organizations in administrative, finance roles

- Excellent knowledge of accounting principles

- Good experience in reporting and monitoring project expenditures

- Proven experience in main donors funded project (EU, UN, USAID, AICS, CDCS etc. ).

- Effective financial management skills and knowledge of finance systems and procedures

- Experience in working in coordination with local partners and into a consortium program.

- Proficiency in the use of the Microsoft office package particularly Excel

- Organizational skills and ability to manage own timelines and meet deadlines

- Ability to demonstrate initiative, be proactive and offer a solution-oriented approach

- Ability to analyze, synthesize and be precise

- Excellent knowledge of English and Italian

DESIRABLE REQUIREMENTS:

- Knowledge of the Western Asia context and relevant local actors.

- Knowledge of Arabic is an asset.

OTHER REQUIREMENTS:

Ethical Conduct

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- Be informed that UPP screens prospective colleagues through anti-terrorism/anti-money-laundering/anti-corruption/anti-fraud sanctions lists before a job offer. _