Hr Admin Specialist trieste

Hr Admin Specialist
Trieste
Friuli Venezia Giulia, trieste

HR Admin Specialist Purpose of the job

The HR Admin Specialist is responsible for providing comprehensive administrative support to the Human Resources department, ensuring the efficient operation of HR processes. This role involves assisting with recruitment, employee records management, benefits administration, and HR compliance tasks. The HR Admin Specialist also acts as a point of contact for employee inquiries and helps maintain a positive and productive workplace culture.

Responsibilities:

HR Administration:

Maintain and update employee records on HR Information Systems

Manage attendance (checking time sheets, managing sickness and other absence events)

Ensure all HR policies and procedures are up to date and comply with labor laws

Assist with onboarding and offboarding processes, including preparing employment contracts and exit documentation

Manage HR-related correspondence, including issuing letters, contracts, and other formal communications

Liaise with external payroll provider to ensure prompt and correct payroll monthly delivery

Support HSE department as required (e. g. medical visits for new hires)

Support PFSO for Port Permits and Background Check procedures

Collaborate with Finance department to ensure correct accounting recording and payments (e. g. pension funds, health insurance)

Handle employee inquiries related to payroll and benefits and liaise with external benefits providers

Recruitment Support:

Assist in posting job advertisements on various platforms

Schedule interviews and coordinate communication between candidates and interviewers

Prepare onboarding materials and manage new hire orientation

HR Compliance:

Ensure compliance with local labor laws and company policies

Assist in audits and compliance reporting

Maintain confidential employee information in accordance with GDPR and other data protection regulations

Requirements:

Bachelor degree in Human Resources, Business Administration, or related field

2+ years of experience in HR administration or a similar role

Proficiency in HR software (e. g. , HRIS systems, payroll software) and Microsoft Office Suite

Knowledge of employment laws and best HR practices

Strong organizational and time management skills

Excellent communication and interpersonal skills

High level of confidentiality and discretion

Attention to detail

Problem-solving skills

Strong customer service orientation

Working knowledge of English

Does this spark your interest? Then apply for a job with us!

If you would like to shape the future of HHLA PLT Italy together with us, we look forward to receiving your application - preferably online using our application form.

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