Hr Admin Specialist trieste

Hr Admin Specialist
Trieste
Friuli Venezia Giulia, trieste

HR Admin SpecialistPurpose of the jobThe HR Admin Specialist is responsible for providing comprehensive administrative support to the Human Resources department, ensuring the efficient operation of HR processes. This role involves assisting with recruitment, employee records management, benefits administration, and HR compliance tasks. The HR Admin Specialist also acts as a point of contact for employee inquiries and helps maintain a positive and productive workplace culture. Responsibilities:HR Administration:Maintain and update employee records on HR Information SystemsManage attendance (checking time sheets, managing sickness and other absence events)Ensure all HR policies and procedures are up to date and comply with labor lawsAssist with onboarding and offboarding processes, including preparing employment contracts and exit documentationManage HR-related correspondence, including issuing letters, contracts, and other formal communicationsLiaise with external payroll provider to ensure prompt and correct payroll monthly deliverySupport HSE department as required (e. g. medical visits for new hires)Support PFSO for Port Permits and Background Check proceduresCollaborate with Finance department to ensure correct accounting recording and payments (e. g. pension funds, health insurance)Handle employee inquiries related to payroll and benefits and liaise with external benefits providersRecruitment Support:Assist in posting job advertisements on various platformsSchedule interviews and coordinate communication between candidates and interviewersPrepare onboarding materials and manage new hire orientationHR Compliance:Ensure compliance with local labor laws and company policiesAssist in audits and compliance reportingMaintain confidential employee information in accordance with GDPR and other data protection regulationsRequirements:Bachelor degree in Human Resources, Business Administration, or related field2+ years of experience in HR administration or a similar roleProficiency in HR software (e. g. , HRIS systems, payroll software) and Microsoft Office SuiteKnowledge of employment laws and best HR practicesStrong organizational and time management skillsExcellent communication and interpersonal skillsHigh level of confidentiality and discretionAttention to detailProblem-solving skillsStrong customer service orientationWorking knowledge of EnglishDoes this spark your interest? Then apply for a job with us!If you would like to shape the future of HHLA PLT Italy together with us, we look forward to receiving your application - preferably online using our application form. #J-18808-Ljbffr