Hr Administration Specialist Milano

Hr Administration Specialist
Milano
Lombardia, Milano

APPLICATION CLOSING DATE: March 16th, 2025 Human Technopole (HT) is an interdisciplinary life science research institute, created and supported by the Italian Government, with the aim of developing innovative strategies to improve human health.

HT is composed of five Centers: Neurogenomics, Computational Biology, Structural Biology, Genomics, and Health Data Science.

The Centers work together to enable interdisciplinary research and to create an open, collaborative environment that will help promote life science research both nationally and internationally.

The Human Technopole (HT) is looking for an HR Administration Specialist with a strong focus on HR Data Analytics & Personnel Reporting and HR Systems and Data management.

The successful candidate, reporting directly to the HR Administration Manager, will coordinate standardized personnel administration processes applicable to all employees, interns, PhD candidates, and other affiliates across Human Technopole.

This role is responsible for the accurate and compliant execution of HR policies, payroll activities, and employee lifecycle procedures, ensuring consistency and fairness in administrative processes.

This role offers the opportunity to contribute to a data-driven HR environment, ensuring that analytics play a key role in optimizing HR processes and supporting HT goals.

Key tasks and responsibilities Manage administrative processes for all personnel, including employees, interns, PhD candidates, and other affiliates.

Actively support payroll processes, guaranteeing timely and accurate payments for all personnel categories.

Analyze HR data to identify trends, forecast workforce needs, and provide insights that support HR and business strategies.

Develop and update HR reports, using data analytics to monitor key performance indicators and support continuous process improvement.

Align all reports and official documentation with organizational and regulatory requirements, providing accurate and timely updates to official bodies such as Corte dei Conti, INPS, and INAIL.

Maintain and enhance HR dashboards and personnel records, leveraging data analytics to track key workforce metrics such as headcount trends, absenteeism patterns, and payroll costs.

Ensure the accuracy, security, and integrity of HR data to support compliance and organizational efficiency.

Perform the configuration, optimization, and maintenance of the HR information system (SAP SF) to ensure efficient personnel data management.

Coordinate benefit programs (e. g. , health insurance, retirement plans) and support their availability to all eligible personnel.

Mandatory requirements At least 3 years in a similar role

Knowledge of labor laws, payroll systems, and HR policies.

Strong knowledge of SAP SF

Proficiency in HRIS systems and Microsoft Office Suite

Fluency both in Italian and in English – HT is an international institute.

Preferred requirements Previous experience in payroll provider implementation.

Knowledge of CCNL Industria Chimica and/or Dirigenti Industria

Previous experience in an HR & Labor Advisory Firm.

Previous experience in international companies.

Organizational and social skills: Attention to Detail: Ensures accuracy and consistency across administrative, payroll, and reporting activities.

Organizational Skills: Manages multiple processes efficiently, ensuring compliance and timely execution.

Collaboration: Builds effective working relationships with internal and external stakeholders.

Process Standardization: Drives the consistent application of HR policies and practices across the organization.

Communication Skills: Clearly conveys complex information to diverse groups within Human Technopole.

Analytical Thinking: Translates HR data into actionable insights to support strategic decision-making.

Application Instructions To apply, please send the following:

A CV.

A motivation letter in English relating your track record to the specifics of the call.

Why Human Technopole HT seeks scientific excellence, we recruit the best scientific talents through international, open calls.

Our working environment is international, friendly and inclusive.

Our scientists work together across disciplines on research topics of biomedical relevance, leveraging synergies between their diverse skillsets and methodological approaches.

We believe that highly diverse teams yield the best and most innovative results.

We engage in outward-facing scientific activities aimed at benefiting the national and international research community.

Training is also at the heart of our activity, with initiatives and opportunities for our staff, including scientific courses, conferences and workshops.

Main benefits Welfare plans.

Canteen service.

Work-life balance provisions.

Italian language training for foreigners.

Parental leave up to 1 year and other support for new parents.

Counseling.

Flexible working hours.

Remote working policy.

Support for relocation.

Researchers coming to Italy for the first time, or returning after residing abroad, benefit from very attractive income tax benefits.

Special consideration will be given to candidates who are part of the protected categories list, according to L. 68/99.

Number of positions offered: 1

Contract offered: CCNL Chimico Farmaceutico, permanent - Employee Level

Salary range: depending on the seniority of the candidate.

Tax benefits where applicable.

The position is based in Milan.

"The Foundation reserves the right, at its sole discretion, to extend, suspend, modify, revoke, or cancel this job posting without giving rise to any rights or claims whatsoever in favor of the candidates; the Foundation reserves, however, the right not to proceed with the awarding of the above-described assignment due to the effect of supervening regulatory provisions and/or obstructive circumstances".



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