Impiegato Back Office - Contabilità Milano

Impiegato Back Office - Contabilità
Milano
Lombardia, Milano

Telemed Medical Systems is a company that has been in the field of ultrasound since 2008.

It was founded in Italy as the Exclusive UAB TELEMED distributor of the first open architecture pc-based ultrasound systems on the market.

Thanks to a shared path and years of synergistic collaboration between the two companies, linked by the same vision and philosophy, these systems, now present in 75 countries around the world, have forever changed the way ultrasound is conceived and used in diagnostics, interventional, OEM and advanced research.

With years of experience and vertical know-how in the ultrasound industry, Telemed Medical Systems has forged numerous stable and lasting partnerships with leading companies and universities around the world.

From Software to Hardware, from Artificial Intelligence to haptics, telemedicine and new frontiers of AR/VR/MR, Telemed Medical Systems is working on new developments and systems in internal R&D projects and together with its partners and customers.

Our customers range from the world's largest institutions and corporations to individual users working on their own research projects or using the systems for medical purposes.

If you are looking to join a lean business with fast-paced growth environment and do meaningful work that can make an impact in the World, then keep reading.

We are looking for an experienced Back Office Manager.

You will help improve the workplace so that great work can be done and business processes are conducted properly.

The resource will report to General Management and will help with administrative and financial functions.

They will collaborate in the eventual improvement and updating of company procedures, too.

Main areas of activities:

- Customer service and web Inquiry management,

- Management, customer/external reception,

- Orders management,

- Back office and data entry activities supporting the commercial and R&D team.

- Management of relations with Accountant, labor consultant and various agencies/offices,

- Assist accountants with VAT reviews at the end of the financial years,

- Management of invoices to customers and suppliers,

- Management of facilities in the office, from organizing cleaners to weekly ordering supplies,

- Office operations like maintenance, mail, supplies, equipment,

- Organize schedules, meetings, and appointments,

- Make sure the bookkeeping is up-to-date,

- Keep a record of procurements and pay bills when due,

- Ensure that all purchases are in budget and approved by a senior member,

- Ad-hoc administrate when needed,

- Keep the office up-to-date with policies,

**Benefits**:

An environment where you can challenge yourself and take responsibility for being at the forefront.

An environment where specific talents become a factor that can make a difference.

An informal and welcoming environment where you can work in a peaceful manner.

No vending machines nor neon lights typical of multinational companies.

The office is in a beautiful atrium in the midst of greenery, in the Navigli area of Milan.

- Meal Vouchers will be made available.

- Water, Tea and coffee are offered.

Background:

- 3+ year(s) experience in managing office,

- A proven track record of handling a variety of administrative tasks,

- Sound knowledge of office management systems and procedures,

- Ability to ensure the correctness of accounting and supporting documents, compliance with laws, and conformity of transactions carried out,

- Excellent organizational skills,

- Experience in dealing with international customers and their requests,

- Outstanding communication and negotiation ability,

- Flexibility: able to adapt in a contest of constant change and growth,

- Project management skills are a plus,

- Analytical and synthesizing skills;

- Aptitude for problem solving; autonomy and resourcefulness;

- Leadership skills and predisposition to work in startups and growth-stage companies;

- Excellent skills in the use of Pc, Office Package, CRM and Management Softwares;

- Ability to work independently with little or no supervision;

- Excellent verbal and written communication in italian and english languages.

**Requirements**:

- Education: degree in relevant fields.

- Work experience: at least 3 years in medical field, in innovation contexts with communication or project management tasks in close contact with top management roles in the company organization

- Languages: fluent knowledge of both Italian and English.

Knowledge of the Russian language is a plus.

Soft Skills:

- Communication

- Teamwork

- Problem-solving

- Time management

- Critical thinking

- Decision-making

- Organizational

- Lateral thinking is a plus

Direct corporate placement with the prospect of growth together with the company.

Contratto di lavoro: Part-time

Orari part-time: 20 a settimana

Stipendio: Fino a €1. 000, 00 al mese

Benefit:

- Bevande gratis

- Buoni pasto

- Orario flessibile

Orario:

- Dal lunedì al venerdì

- Turno diurno

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