It- Assistant Commercial Department & Pmo - Rome
We are seeking highly qualified candidates to fill the position: Specialty Business Division (SBD) The Position: Provide administrative and logistical support to all departments in SBD in line with internal company standards and procedures. The Assistant will focus on supporting the line managers and the team autonomous and competent in the domains as defined below, will report directly to Congress Manager SBD and also work closely with all departments.
He/She acts forward-looking and keeps track of the relevant processes.
Position and Key Responsibilities: Administrative support, e. g.
in procurement processes in SAP including fact-checking and approval of electronic invoices Support of Budget and Forecast processes Initiating PR of based on quotes/contracts Tracking POs in the system and supporting status enquiries from the team Contracting: support in contract preparation, sending out and tracking of contracts, contract filing (online and DSE archive) - preparation of transparency lists a. o.
Processing material/service deliveries in alignment with project managers Creation, production & shipping of materials Ensuring the correctness of the delivery date Tracking commitments and resolving these in the system Support the organization of internal and external meetings (e. g.
annual meetings, advisory boards and congress activities…), Support the Customer-Facing Roles (CFRs) in preparing and collecting contracts for external local/regional events Preparation of minutes for some meeting if required.
Professional experience and personal skills: Proven experience in operational process and project management including knowledge of the relevant tools (e. g Sap), ideally in a cross-functional work environment Professional experience in a pharmaceutical company Proven experience in operational process and project management including knowledge of the relevant tools, ideally in a cross-functional work environment Professional experience in a pharmaceutical Minimum 5 years experienced Fluent English (written and spoken) is mandatory Confidentiality Reliability Resilience Flexible/Multi Trasking – Open to Cross Functional Tasks MS Office & SAP #J-18808-Ljbffr
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