It- Assistant Commercial Department & Pmo - Rome, Rome
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Client:Location:Job Category:Other
EU work permit required:Yes
Job Reference:381ec17baa71
Job Views:10
Posted:22. 01. 2025
Expiry Date:08. 03. 2025
Job Description:We are seeking highly qualified candidates to fill the position:
Specialty Business Division (SBD)
The Position:Provide administrative and logistical support to all departments in SBD in line with internal company standards and procedures.
The Assistant will focus on supporting the line managers and the team autonomous and competent in the domains as defined below, will report directly to Congress Manager SBD and also work closely with all departments.
He/She acts forward-looking and keeps track of the relevant processes. Position and Key Responsibilities:Administrative support, e. g.
in procurement processes in SAP including fact-checking and approval of electronic invoicesSupport of Budget and Forecast processesInitiating PR based on quotes/contractsTracking POs in the system and supporting status enquiries from the teamContracting: support in contract preparation, sending out and tracking of contracts, contract filing (online and DSE archive) - preparation of transparency lists a. o. Processing material/service deliveries in alignment with project managersCreation, production & shipping of materialsEnsuring the correctness of the delivery dateTracking commitments and resolving these in the systemSupport the organization of internal and external meetings (e. g.
annual meetings, advisory boards and congress activities…)Support the Customer-Facing Roles (CFRs) in preparing and collecting contracts for external local/regional eventsPreparation of minutes for some meetings if required. Professional experience and personal skills:Proven experience in operational process and project management including knowledge of the relevant tools (e. g.
SAP), ideally in a cross-functional work environmentProfessional experience in a pharmaceutical companyMinimum 5 years experienceFluent English (written and spoken) is mandatoryConfidentialityReliabilityResilienceFlexible/Multi-Tasking – Open to Cross Functional TasksMS Office & SAP
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