Japanese Speaking Office & Sales Assistant Milano

Japanese Speaking Office & Sales Assistant
Milano
Lombardia, Milano

Title

Japanese Speaking Office & Sales Administrator

**Salary

Euro 30, 000 - Euro 60, 000 per annum (According to experience)

**Job profile

A Japanese global trading company is looking for an Office & Sales Assistant to support their start-up of the office in Italy

**Duties and Responsibilities include**:

- Basic book keeping

- Producing Income statements, balance sheets and cash flow

- Accounts Payable and receivable administration

- Accruals and prepayments

- Accounts reconciliation

- Provide support for VAT returns

- Assist the Managing Director with reports (for example, financial results and prospects) to

their Head Office in Japan & Europe.

- Producing invoices for clients

- Schedule meetings and appointments

- Organize and order stationery and equipment

- Maintain the office condition and arrange necessary repairs

- Maintaining IT assets (PC, Mobile phones etc)

- Organize office operations and procedures

- Ensure that all items are invoiced and paid on time

- Manage contract and price negotiations with office vendors, service providers and office lease

- Manage office G&A budget, ensure accurate and timely reporting

- Provide general support to visitors

- Assist in the onboarding process for new hires

- Address employees queries regarding office management issues (e. g.

stationery, Hardware and travel arrangements)

- Liaise with facility management vendors, including cleaning, catering and security services

**Skills and Experience**:

- Fluent Italian and English (written and verbal), Japanese skills

- Proven experience as an Office Administrative Assistant

- Strong accounting skills advantageous.

- Knowledge of Office Administrator responsibilities, systems and procedures

- Proficiency in MS Office (MS Excel and MS Outlook, in particular)

- Hands on experience with office machines (e. g.

fax machines and printers)

- Excellent time management skills and ability to multi-task and prioritize work

- Attention to detail and problem solving skills

- Excellent written and verbal communication skills

- Strong organizational and planning skills in a fast-paced environment

- A creative mind with an ability to suggest improvements

- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

**Location

Milan, Italy

**Starting date

As soon as possible

**Visa

Eligible to work in Italy without any restriction

**About our client

Trade industry

**Job Types**: Full-time, Permanent

**Salary**: €30, 000. 00 - €60, 000. 00 per month

Ability to commute/relocate:

- Milano, Lombardia: Reliably commute or planning to relocate before starting work (required)

Work Location: In person