Junior Administrative Assistant Pordenone

Junior Administrative Assistant
Pordenone
Friuli Venezia Giulia, Pordenone

About UsWe are a leading multinational company specializing in the production of high-quality components for household appliances.

With a commitment to innovation and excellence, we serve a global customer base, providing solutions that enhance the efficiency and functionality of household refrigeration systems. ResponsibilitiesAll topics related to agendas' management - To administrate the executive's agendas minimizing the conflicts in routines, checking the different demands - from the executives as well as the office environment - in a way to anticipate needs and filter priorities;Travel arrangements - To manage the CONCUR system, travel expenses and all the logistics of the national and international trip focusing on security, budget, itineraries and connections, as well as hiring/negotiating the ground transportation;Expenses management - To manage the budget system, administrate the total logistics of the area, profit plan, outlook, expenses reductions and payments;Top Management events organization - To organize global events and institutional guests reception;Prepare and manage reports, financial analysis and KPI's;Daily office organization and routine. SystemsHave extensive knowledge of the IT systems (Outlook, Google, Office, SAP, CONCUR, BI);Manage the Budget system, administration of all area logistics (payments, various acquisitions, building maintenance);Have extensive knowledge of the different forms of virtual connections to facilitate meetings (Zoom, Webex, Meet, Teams). Knowledge, Skills, & Abilities requestedHigh school or university degree Diploma or equivalent;Experience in overseeing budgets and expenses and in developing internal processes and filing systems;Fluent in English and Italian language;Strong verbal communication skills, able to skillfully communicate with a variety of audiences with little direction;Excellent organizational and prioritizing skills, with ability to multi-task, meet deadlines and accurately manage details while working with different people;Ability to maintain confidentiality of information related to the company and its employees;Ability to work within a fast-paced environment. Workplace: Pordenone (PN)