Junior Hr & Office Coordinator Milano

Junior Hr & Office Coordinator
Milano
Lombardia, Milano

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**OVERVIEW

The Junior HR & Office Coordinator's primary purpose is to effectively assist the office and employees through greeting and assisting all on-site visitors, handling all in-coming phone calls, efficiently managing supply inventory, facilities, and vendors, planning internal events and meetings, assisting with People Success duties, and other office related projects/duties as assigned.

**MAIN DUTIES**:

- Support global HR administrative tasks, including data entry, document preparation, and HR task coordination.

- Coordinate travel arrangements, lead onboarding processes for new employees, and manage tasks in Workday.

- Oversee incoming shipments and ensure timely organization of outgoing mail and shipping.

- Supervise and maintain office equipment, taking the lead in vendor management and maintenance.

- Manage inventory for office, kitchen, and shipping supplies, and collaborate with building management to ensure facility maintenance and adherence to safety protocols.

- Act as the primary point of contact for office visitors, ensuring a welcoming reception area and handling incoming calls with professionalism.

**REQUIREMENTS**:

- Associate degree (A. A. ) or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.

**PREFERRED QUALIFICATIONS**:

- Bilingual proficiency in Italian

- German language skills would be a plus

- Technical proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint, and Teams.

- Familiarity with Workday a plus.

- Experience with invoicing would be ideal.

- Ability to learn new programs quickly.

- Capacity to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

- Capability to work in a fast-paced environment and to adapt to frequent change.

- Proven ability to work creatively and analytically in a problem-solving environment.

- Be a motivated self-starter with strong multi-tasking abilities.

**ONLY CVs IN ENGLISH WILL BE CONSIDERED.