Logistic & Procurement Coordinator Milano

Logistic & Procurement Coordinator
Milano
Lombardia, Milano

WORK CONTEXT

CESVI is an INGO working worldwide to support the most vulnerable populations in promoting human rights and achieving their ambitions, for sustainable development.

Currently CESVI operates in 23 Countries around the world, including Italy.

CESVI HQ in Bergamo and Milano oversees all operations.

CESVI is looking for a Logistic/Procurement Coordinator to support the Organization in the efficient management of logistics and procurementrelated activities, in coordination with HQ departments and Countries of operation.

The function will also be in charge of supervising the correct adherence of logistics and procurement activities to internal policies, procedures, International Standards and Donors' Requirements.

**JOB DESCRIPTION

The **Logistic and Procurement Coordinator** will ensure effective and efficient systems support to HQ, in particular to the Programmes Dept.

coordinating and managing the support systems (Logistics, Transport, Procurement and Communication systems) for HQ/Italy and for CESVI missions abroad.

The role foresees a strong cooperation and relation with General Services, Programmes Dept, QAL/Compliance Function, in HQ.

The Logistics and Procurement Coordinator will work in close coordination with staff in charge of procurement and/or logistics abroad.

The Logistics & Procurement Coordinator main duty station will be Bergamo and/or Milano, with possibility of frequent travels abroad.

**Main duties & responsibilities

- Ensuring that key CESVI support policies (Procurement and Logistics, Transport and Communication) are continuously updated as required and appropriate to the context, including fulfilling environmental requirements as requested by the Organization

- Assessing CESVI logistics requirements, procedures and processes on a regular basis, ensuring update and that appropriate solutions are implemented

- Ensure the functioning of logistics systems in HQ and in all Countries of Operations including procurement, transportation, storage, assets management, are carried out in accordance with CESVI and Donors' procedures and policies

- Based on the needs, support relevant functions to identify adequate logistics solutions to upcoming issues/problems

- Ensuring efficient procurement of goods and services in a transparent and accountable manner, ensuring value for money, environmental safeguarding for the organization and justifiable use of donor funds

- Acknowledge procurement plans for HQ and projects, monitor and support the rapid implementation and revise procurement documents, with specific focus on leading for tendering, contracting and international procurement

- Ensure that effective and efficient asset management system and procedures are in place to guarantee assistance and monitoring, including Inventory systems functioning

- Establishing and maintaining a Pre-Qualified Suppliers list for HQ

- Support staff in ensuring smooth transport arrangements and delivery to final destination

- Ensuring a clear, well-documented trail in systems files and the efficient management of physical archives

- Support the development of digitalized system for procurement in collaboration with CESVI ICT4D Specialist

**Other**:

- Ensure the highest standards of accountability through ensuring good communication and information sharing

- Take parts to field trips and missions, if requested

- If requested, participate or support the closure or relocation of Country offices abroad

- Actively participate in any emergency response, if requested.

Undertake other related duties as may reasonably be assigned, including the facilitation of logistic arrangements for new locations start up and deployment of staff

- Represent CESVI to relevant external stakeholders as necessary, in particular related to Alliance 2015 and to thematic related clusters

**ESSENTIAL REQUIREMENTS

- Degree in Logistics, Operations management or Supply chain management related studies

Minimum of 5-8 years' relevant working experience, in a comparable environment with non-governmental organizations

- Consolidated experience in managing complex or major procurement for institutional donor-funded projects processes, in development and emergency contexts

- Prior working experience in stock and assets management

- Solid knowledge of donor rules and regulations, these include but are not limited to: INTPA/ECHO, UN-agencies (including Countries' Humanitarian Funds), USAID, AICS - Italian Cooperation, BHA

- Excellent interpersonal skills, cross-cultural communication and ease in managing a multi-ethnic team

- Good team leadership and conflict resolution skills, consensus team building and adaptability

- Training / capacity building skills: patience and understanding to work with national staff and to develop its capacity

- Excellent organizational and planning skills; strong problem solving and analytical skills.

- Prior experience in delivering programmes according to tight deadlines

- Ability to work o