Lombard Odier: Office Manager Bardi

Lombard Odier: Office Manager
Bardi
Emilia Romagna, Bardi

A career at the Lombard Odier Group is something to be proud of.

Our mission is to protect and grow our clients' wealth but not by any means necessary.

Sustainability is at the heart of everything we do and we treat our clients' wealth as if it were our own.

We protect our clients' assets for the long-term using expertise and innovation, all underpinned by our Rethink Everything philosophy.

Our colleagues are the foundation of our success.

We employ people at different life stages, from graduates to executive level leaders.

The one thing they all have in common is that they seek to challenge the status quo, are imaginative and have the ability to offer a fresh perspective. SummaryTemporary contract 6 monthsIn charge of organization and coordination of the office, procedures and resources to facilitate organizational effectiveness and efficiency.

Key ResponsibilitiesEnsure a perfect switchboard operator role (answering the phone, dispatching messages and eventual follow-up)Welcome clients and all kind of visitors (suppliers, maintenance staff etc ).

Take in charge set-up and the logistic of the different meeting roomsOrganize the different lunches taking place at the office (ordering meals & set-up of the room)Dealwith general correspondence (dispatching, outgoing post, ordering express deliveries )Manage procurement of all office supplies ofstationary, equipment and furniture. Manage all travel itinerary bookingsCheck invoices & liaise with the accounting departmentEnsure personal administration duties for Directors & support the Commercial Team if neededBe responsible for external events co-ordination (liaise with headquarter in Geneva on a regular basis)Organize internal events (Christmas dinner, team building )Reporting any technical malfunctioning in the office to the building managementDeal with all kind of subscription (newspapers, magazines, enrollments )Be the contact person for all matters related to Security (access to the premises, physical security of persons, Computer Emergency and Security Incident)Skills and knowledge requirementsExperience required:

A first experience in a similar position is required.

Strong business administration knowledge are desirable. Competencies / soft skills:

Ability to produce business correspondence & excellent verbal communication in IT & ENGExcellent interpersonal skillsTo be able to prioritize, to coordinate your own work and be stress resistantTo be a multi-task employee who can manage workflow and deadlinesTo be able to maintain confidential information and be customer orientedCompetencies / technical skills:

Knowledge of MS Office skills (Outlook, Word, Excel, PowerPoint )Language skills:

Fluent in Italian and English.

French is a plus. If you recognise yourself in this description, then please do apply.

We look forward to hearing from you.