Meeting Place Assistant - Protected Category (L. 68/99), Province Of Brescia Bardi

Meeting Place Assistant - Protected Category (L. 68/99), Province Of Brescia
Bardi
Emilia Romagna, Bardi

Social network you want to login/join with: Meeting Place Assistant - Protected Category (L. 68/99), Province of Brescia Client: Ikea Location: Province of Brescia, Italy Job Category: Other EU work permit required: Yes Job Reference: cce53e33541b Job Views: 10 Posted: 02. 03. 2025 Expiry Date: 16. 04. 2025 Job Description: Job ID: cce53e33541b Date posted: 07/06/ PURPOSE OF THE JOB The Administration & Reporting Assistant provides administrative support to the Elnòs Shopping Centre Team to enable them to succeed in their jobs and co-operating with partners. The Assistant should participate in different business projects and initiatives of the Shopping Centre that can help the team to work effectively in a positive team spirit. WHO YOU ARE Must Have: Formal registration as a Protected Category as required from L. 68/99 art. 1 1-2 years of experience in administration and/or customer service preferably in an international business environment. Good ability to manage a huge amount of data by using Excel and MS Office in general. Strong communication and support skills. Precision, reliability and time management. Motivated by being a part of a team, to work in close collaboration with colleagues and partners, give support to others and be supported. Ability to communicate both in Italian and in English (intermediate level) because you can collaborate with colleagues from other countries. WHAT YOU'LL BE DOING DAY TO DAY Lead and participate in projects and assignments, which are supporting the purpose of the Shopping Centre, e. g. Community engagement, People in Centres. Coordinate informational flow in a structured and efficient way. Constantly work on improving administrative procedures and processes. Provide administrative support by organizing relevant meetings: room bookings, preparing agenda and pre-read, printing material, creating Power Point presentations & translations, writing meeting minutes and following up on actions and decisions. Administrative support to the team: secure updated distribution lists (internal & external), common folder and workplace, access to various systems, as well as archiving of documents and common storage. Secure that updated vacation, birthday and anniversary and headcount lists are in place. Support managers with on-boarding for new co-workers, secure practicalities like phone, computer, all systems to new and existing co-workers, access to the Office. Stationery, office needs & IT consumables purchase. Act as superuser of relevant systems for the Shopping Centre e. g. Tenant portal and Shopping Centre correspondence. Manage incoming questions and requests, both internal and external. Greeting visitors and answering phone calls. Ensure good performance of devices, appropriate tools and appearance of the office, meeting rooms and staff canteen. Assist the team with specific assignments: Support Safety & Security Cash management Invoicing Procurement Document & reports analysis & adjustments INFO: Contractual info: Contratto a tempo indeterminato Full-time (40h settimanali) per la Società di Ingka Centre Location: Uffici Amministrativi di Elnòs Shopping Centre - Roncadelle (BS) J-18808-Ljbffr