Office Admin Assistant Firenze

Office Admin Assistant
Firenze
Toscana, Firenze

For a renowned client company, a leader in the retail sector, we are seeking an Office Admin Assistant.

Responsibilities

The role will involve the following activities:

Assistance with invoicing (sample invoice, office invoice, etc. )

and follow-up with SA administrative/financial departmentManaging sending/receiving of sample parcels by courier (and relative shipping docs)Lease with office financial advisors for invoicingLease with external HS Consultant for office/work safety requirementsLease with management for payment approvals and office requirementsReception and transfer of emails and phone callsManage of PEC and lease with SA correspondents for important communicationOrder office supplies and research new deals and suppliersAdministrative support for back up of general typing, data entry, copying and file maintenance for the office staffSupport and management of office contracts/leasings (rental cars, office rent, couriers, etc.

)Weekly report of office expenses made with company credit cardsManagement of employees claim reimbursementsAssist with IT issues for the office and employersManaging of staff daily presences/leave and lease with external labor officeReceiving stock and dispatchingMaintain of office archivesUpdate and maintain office policies and proceduresMaintain tidy common office workplaceBook travel arrangementsProvide general support to visitorsMaintain contact listsAssist with label printingYour Profile Candidates Possessing The Following Requirements Will Be Considered Previous experience in the role of Office Admin Assistant (past experience with electronic invoicing SDI system – Wolters Kluwer software - and courier shipments will be a plus)Excellent English/Italian written and verbal communication skillsAttention to detail and problem solving skillsStrong organizational skills with the ability to multi-taskProficiency in MS Office

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