Office Assistant Lazio

Office Assistant
Roma
Lazio, Lazio

Job Description - Office Assistant (2500244)

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : 2500244

Office Assistant Job Posting Date: 23/Jan/2025

Closure Date 28/Feb/2025, 4:59:00 PM

Organizational Unit: ESP

Job Type Staff position

Type of Requisition: General Service

Primary Location Italy-Rome

Duration: Fixed-term: one year with possibility of extension

Post Number: 2010549

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device.

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.

• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply.

• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values.

• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

• All selected candidates will undergo rigorous reference and background checks.

• All applications will be treated with the strictest confidentiality.

• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.

Organizational Setting The Global Alliance Against Hunger and Poverty (GAAHP) aims at providing sustained, high-level political impetus to eradicate poverty, hunger, and malnutrition worldwide.

This position is located in the Rural Transformation and Gender Equality Division (ESP) at FAO headquarters in Rome, Italy.

Main Purpose The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Supervision Received/Exercised The Office Assistant reports to one or more professional staff and receives guidance from the GAAHP Programme Assistant based in FAO headquarters.

Key Functions/Results Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation.

Receive and direct telephone calls and visitors; screen and send e-mails; respond to routine internal and external enquiries and/or refer to appropriate contacts/units.

Enter, retrieve, structure and update selected information and data from various sources; present results in standard format.

Set up and maintain office files and reference systems according to standard procedures.

Initiate, view and track a variety of administrative transactions in the computerized financial, travel, human resources systems.

Support the organization and administration of meetings, workshops and events.

Assist with arranging for travels: organize transport, logistics, accommodation, documents.

Ensure availability of office supplies and appropriate maintenance of office equipment.

Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Education: Secondary School Education.

Experience: Two years of relevant experience in office support work.

Languages: Working knowledge (proficiency - level C) of English.

IT Skills: Knowledge of the MS Office applications, Internet and office technology equipment.

Technical Skills Good knowledge of the communication and documentation standards.

Good knowledge of corporate computerized financial/travel/human resources systems and administrative procedures and policies.

Good knowledge of the organizational structure.

Desirable Qualifications and Skills Intermediate knowledge (intermediate proficiency - level B) of another FAO official language.

Ability to develop and maintain plans for key office support and general administration processes.

Experience in direct collaboration and support of the country/field offices is desirable.

Advanced knowledge of MS Excel.

ADDITIONAL INFORMATION • FAO does not charge a fee at any stage of the recruitment process.

• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED).

• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY • To apply, visit the recruitment website at Jobs at FAO and complete your online profile.

• Incomplete applications will not be considered.

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