Office Assistant Lazio

Office Assistant
Roma
Lazio, Lazio

Job Description - Office Assistant (2500702)

Job PostingDate: 07/Mar/2025

Closure Date21/Mar/2025, 3:59:00 PM

Organizational Unit: NFO - Forestry

Job TypeStaff position

Type of Requisition: General Service

Primary LocationItaly-Rome

Duration: Fixed-term: one year with possibility of extension

Post Number: 2010639

CCOG Code: 2101

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device.

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture. Organizational Setting The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to more efficient, inclusive, resilient and sustainable agrifood systems.

The position is located in the Forest and Farm Facility (FFF) team of the Forestry Division (NFO) at FAO headquarters in Rome, Italy.

Main Purpose The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Supervision Received/Exercised The Office Assistant reports to the FFF Manager and receives guidance from a higher graded Programme Assistant.

Working Relationships The Office Assistant interacts with a variety of colleagues from within the work unit.

Key Functions/Results Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation. Receive and direct telephone calls and visitors; screen and send e-mails; respond to routine internal and external enquiries. Enter, retrieve, structure and update selected information and data from various sources. Set up and maintain office files and reference systems according to standard procedures. Initiate, view and track a variety of administrative transactions in the computerized financial, travel, human resources systems. Support the organization and administration of meetings, workshops and events. Assist with arranging for travels: organize transport, logistics, accommodation, documents. Ensure availability of office supplies and appropriate maintenance of office equipment. Perform other duties as required. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Education: Secondary School Education.

Experience: Two years of relevant experience in office support work.

Languages: Working knowledge (proficiency - level C) of English.

IT Skills: Knowledge of the MS Office applications, Internet and office technology equipment.

Technical Skills: Good knowledge of the communication and documentation standards. Good knowledge of corporate computerized financial, travel, human resources systems and administrative procedures. Desirable Qualifications and Skills: Working knowledge (proficiency - level C) of French or Spanish is desirable. Experience in preparation of contractual arrangements with UN service providers. Good knowledge of Excel and budgetary tools. Experience in travel arrangements and support in meetings/workshops organization is highly desirable. ADDITIONAL INFORMATION FAO does not charge a fee at any stage of the recruitment process.

To apply, visit the recruitment website at Jobs at FAO and complete your online profile.

We encourage applicants to submit the application well before the deadline date.

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