Office Assistant Lazio

Office Assistant
Roma
Lazio, Lazio

Job Description - Office Assistant (2500252)

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : 2500252

Office Assistant Job Posting Date: 23/Jan/2025

Closure Date 06/Feb/2025, 10:59:00 PM

Organizational Unit: CSH

Job Type Staff position

Type of Requisition: General Service

Primary Location Italy-Rome

Duration: Fixed-term: Two years with possibility of extension

Post Number: 2009242

CCOG Code: 2101

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device.

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.

Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply.

Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values.

FAO has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

All selected candidates will undergo rigorous reference and background checks.

All applications will be treated with the strictest confidentiality.

FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Main Purpose The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Supervision Received/Exercised The Office Assistant reports to and receives guidance from the senior Office Assistant in the Office of the Director, Human Resources Division.

He/she acts independently in routine matters and consults with supervisor(s) on new and/or more complex issues and procedures.

Working Relationships The Office Assistant interacts with a variety of colleagues from within the work unit.

Interactions relate to the exchange of routine information and the provision of standard office support services.

Key Functions/Results Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation.

Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts/units.

Enter, retrieve, structure and update selected information and data from various sources (e. g.

Intra-/Internet, office files, etc.

); present results in standard format.

Set up and maintain office files and reference systems according to standard procedures.

Initiate, view and track a variety of administrative transactions in the computerized financial/travel/human resources systems.

Support the organization and administration of meetings, workshops and events (e. g.

arranging for meeting rooms and other facilities).

Assist with arranging for travels: organize transport, logistics, accommodation, documents.

Ensure availability of office supplies and appropriate maintenance of office equipment.

Perform other duties as required.

Impact of Work The Office Assistant participates as part of a team in the provision of administrative and office support services.

Actions reflect on the immediate and wider work unit.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Education: Secondary School Education.

Experience: Two years of relevant experience in office support work.

Languages: Working knowledge (proficiency - level C) of English.

IT Skills: Knowledge of the MS Office applications, Internet and office technology equipment.

Residency: General Service Staff are recruited locally.

To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application.

Technical Skills Knowledge of the Organization's communication and documentation standards (including FAO Style, the editorial and formatting guidelines of FAO).

Knowledge of corporate computerized financial/travel/human resources systems and administrative procedures and policies.

Knowledge of the organizational structure.

Desirable Qualifications and Skills Experience of working in a front office.

Intermediate knowledge (intermediate proficiency - level B) of one of the other working languages of the Organization (Arabic, Chinese, French, Russian or Spanish).

Ability to work under pressure and to handle sensitive issues with tact and utmost confidentiality.

ADDITIONAL INFORMATION FAO does not charge a fee at any stage of the recruitment process (application, interview, processing).

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED).

The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location.

For additional information visit the FAO employment website: FAO Employment.

HOW TO APPLY To apply, visit the recruitment website at Jobs at FAO and complete your online profile.

Once completed, please apply and submit your application, with language certificates as attachments.

Only applications received through the recruitment portal will be considered.

Incomplete applications will not be considered.

If you need help or have queries, please create a one-time registration with FAO's client support team for further assistance: FAO Support

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