Office Assistant Lazio

Office Assistant
Roma
Lazio, Lazio

Job Posting: 10/Oct/2024

Closure Date: 24/Oct/2024, 4:59:00 PM

Organizational Unit: NFI

Job Type: Staff position

Type of Requisition: General Service

Grade Level: G-5

Primary Location: Italy-Rome

Duration: Fixed-term: two years with possibility of extension

Post Number: 0109606

CCOG Code: 2101

**IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located. _

- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**:

- **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**:

- **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**:

- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**:

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment, _ and _a better life_, leaving no one behind.

**Organizational Setting

The Fisheries and Aquaculture Division (NFI) is responsible for the economic, social, institutional, governance and policy aspects of FAO's activities related to fisheries and aquaculture and their development, with particular emphasis on human well-being, food security and poverty reduction; post-harvest utilization, marketing and trade with due regard to the protection of the environment, food security and the well-being of fishing communities; collection, compilation, validation, trend analysis and dissemination of the best available and up-to-date fishery statistics and for the syndication of the FAO information on all aspects of world fisheries and aquaculture.

The Division is also responsible for FAO's activities related to the management and conservation of the living aquatic resources used by fisheries and aquaculture, including the biodiversity and ecosystem maintenance, with particular emphasis on the most vulnerable and threatened species and habitats; management of responsible fisheries and aquaculture in accordance with modern management standards and best practices; development of fisheries technology, with due regard to the protection of the environment, food security and the well-being of fishing communities, including the safety of fishers and fishing vessels.

The position is located in the Trade and Market Team (NFIMT) in the Sustainable Trade and Value Chains area of the Fisheries and Aquaculture Division (NFI) at FAO headquarters in Rome, Italy.

**Main Purpose

The Office Assistant coordinates and performs the full range of office support, management support and administrative tasks, providing for the smooth and efficient running of the Office.

He/she ensures quality and consistency of the flow of office work and information in the work unit.

**Supervision Received/Exercised

The Office Assistant reports to the Senior Fishery Officer/NFIMT Team Leader and may receive guidance from a senior staff.

The incumbent operates independently, takes decisions on work priorities and exercises initiative for dealing with cases without precedents.

Supervision received is focused on the quality of work output.

He/she provides guidance and advice to other office support staff.

**Working Relationships

The Office Assistant works closely with a wide range of colleagues in the office, with central units and external clients, performing and coordinating office and management support services and providing procedural guidance and information.

**Key Functions/Results

- Coordinate office support services for meetings, trainings, seminars, committees and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc. , of documents and publications.

- Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures; carry out quality control functions for outgoing documents; proofread texts for adherence to format, grammar, punctuation and style.

- Perform a variety of administrative duties, e. g.

contract extensions and requests for temporary staff, leave and attendance recording, budget preparat