Office Assistant Lazio

Office Assistant
Roma
Lazio, Lazio

Job Posting: 18/Sep/2024

Closure Date: 02/Oct/2024, 4:59:00 PM

Organizational Unit: OSG

Job Type: Staff position

Type of Requisition: General Service

Grade Level: G-3

Primary Location: Italy-Rome

Duration: Fixed-term: one year with possibility of extension

Post Number: 2010381

CCOG Code: 2101

**IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located. _

- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**:

- **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**:

- **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**:

- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**:

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment, _ and _a better life_, leaving no one behind.

**Organizational Setting

The UN Food Systems Summit (hereinafter UNFSS), held during the 2021 UN General Assembly, set the stage for global food systems transformation to achieve the Sustainable Development Goals (SDGs) by 2030. Under the leadership of the Secretary-General, the FSS made it clear that transformative action in food systems is fundamental to achieving the SDGs. As a follow up to the Summit, the UN Secretary-General (UNSG) has committed the UN system to establish a UN Food Systems Coordination Hub (hereafter the Hub) to support countries implementing food system transformation pathways towards the achievement of the 2030 Agenda. The hub is hosted by FAO in Rome on behalf of the UN System.

The Hub has a coordinating and connector role drawing on the capacities of the UN system and leveraging on the advice and expertise from a wider ecosystem of support, serving countries, by incentivizing existing institutions to deliver on their mandates in a systemic way. Based on this background, the Biennial Work Plan 2024-2026 of the Hub is structured along an evolving version of the six key functions adopted for the 2022-2023 Work Plan recomposed into five coordination clusters, which are:

1. Landing the Vision - Overarching Cluster

2. Policy and Governance Cluster

3. Science and Knowledge Cluster

4. Strategic Partnerships and Collaboration Cluster

5. Finance and Investment Cluster

The position is located in the Office of SDGs, OSG, at FAO headquarters in Rome, Italy.

**Main Purpose

The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

**Supervision Received/Exercised

The Office Assistant will report to the Director, OSG/UN Food Systems Coordination Hub and if needed will receive guidance from a professional or senior staff. He/she acts independently in routine matters and consults with supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning.

**Working Relationships

The Office Assistant interacts with a variety of colleagues from within the work unit. Interactions relate to the exchange of routine information and the provision of standard office support services.

**Key Functions/Results

- Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation.

- Enter, retrieve, structure and update selected information and data from various sources (e. g. Intra-/Internet, office files, etc. ); present results in standard format.

- Set up and maintain office files and reference systems according to standard procedures, including an e-book for signatures.

- Initiate, view and track a variety of administrative transactions in the computerized financial, travel, human resources systems.

- Support the organization and administration of meetings, workshops and events (e. g. arranging for meeting rooms and other facilities).

- Assist with arranging for travels: organize transport, logistics, accommodation, documents.

- Ensure availability of office supplies and appropriate maintenance of office equipment.

- Perform other duties as required.

**Impact Of Work

The Office Assistant participates as part of a team in the provision of administr