Office Assistant trieste

Office Assistant
Trieste
Friuli Venezia Giulia, trieste

OVERVIEW

**Post Number**: 1ITSCTA 009VC

**Grade**: G-3

**Parent Sector**: Natural Sciences Sector (SC)

**Duty Station**: Trieste

**Job Family**: Natural Sciences

**Type of contract**: Temporary Appointment

**Duration of contract**: From 7 to 11 months

**Application Deadline (Midnight Paris Time)**: 05-DEC-23

**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

The World Academy of Sciences (TWAS) aims at building scientific capacity In developing countries.

The TWAS Executive Director is the overall responsible officer for TWAS and the entire TWAS - InterAcademy Partnership (IAP) - Organization for Women in Science for the Developing World (OWSD) Secretariat.

Under the direct supervision of the TWAS Programme Coordinator and under the authority of the TWAS Executive Director, and in coordination with the Associate Programme Officers, the Incumbent provides administrative and secretarial assistance related to the functioning of Capacity Building Unit, which implements programmes to strengthen science and technology in developing countries.

As part of the Capacity Building Unit, the Incumbent provides support designed to assure the smooth-running of the Unit by providing administrative help.

**The incumbent will perform the following duties**:

Long Description

Provide support with the organisation of workshops/conferences, with the logistics and communications with attendees; help with the drafting of letters and various correspondence associated with the event; assist with the preparation of support material for the events as well as collection of feedback for evaluation and planning of future editions.

Follow guidelines by the Programme Coordinator to increase current outreach efforts by including new contacts into the database and carry out dissemination in target countries on specific programmes and calls

Prepare standard reports for the Executive Director and/or the Programme Coordinator including data and information on programme related activities

COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

EDUCATION

Completed secondary, technical and/or vocational school.

WORK EXPERIENCE

Minimum 2 years of relevant administrative or project support experience

SKILLS/COMPETENCIES

Excellent knowledge of modern office skills

Good interpersonal and communication skills

Good organizational and coordination skills

Ability to ensure efficiency

Flexibility to adjust to work schedules and priorities

LANGUAGES

Excellent knowledge (spoken and written) of English

DESIRABLE QUALIFICATIONS

SKILLS/COMPETENCIES

Secretarial and administration experience in an international environment is an asset as well as previous handling of quotations and communication with suppliers and other partners

Tact and ability to work harmoniously with visitors and staff of different national and cultural backgrounds

LANGUAGES

Basic knowledge (spoken and written) of Italian or other UN language is an asset

BENEFITS AND ENTITLEMENTS

UNESCO's salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post is 34 222 Euro €.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

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