Office Assistant - L.68/99 Bardi

Office Assistant - L.68/99
Bardi
Emilia Romagna, Bardi

WHAT YOU'LL NEED TO HAVE

- Organizational culture & values - knowledge of defining, assessing and influencing values and behaviors to create a cultural environment that is conducive for the co-workers, the business and other relevant stakeholders.

- People centricity - Knowledge of translating data and insights about employee' needs and interactions into seamless solutions for employee.

- Workforce diversity - Knowledge of cultural diversity in the workplace including all dimensions of diversity as well as how to integrate diversity into all business practices.

- Local meeting place - Knowledge about the local meeting place business and ways of working to ensure ways of supporting and leading IKEA people in the meeting place, and business results.

- Sustainability: Understanding how to move sustainability forward with people

- Safety & security: Knowledge of fundamentals

- IT: Good knowledge of MS OFFICE 365

WHAT YOU'LL BE DOING DAY TO DAY

- Lead and participate in projects and assignments, which are supporting the purpose of the Meeting Place,

e. g.

Community engagement, People in Centres;

- Coordinate informational flow in a structured and efficient way.

Constantly work on improving administrative procedures and processes;

- Provides administrative support by organising relevant meetings: room bookings, preparing agenda and preread, printing material create PPT presentations & translations, writing meeting minutes and follow up on actions and decisions;

- Administrative support to the team: secure e. g.

updated distribution lists (internal & external), common folder and workplace, access to various systems, as well as archiving of documents and common storage;

- Secure that updated vacation, birthday and anniversary and head count lists are in place.

Support managers with on-boarding for new co-workers, secure practicalities like phone, computer, all systems to new and existing co-workers, access to the Office;

- Stationery, office needs & IT consumables purchase;

- Act as superuser of relevant systems for the Meeting Place e. g.

Tenant portal and Meeting Place correspondence.

Manage incoming questions and requests, both internal and external;

- Greeting visitors and answer phone calls;

- Ensure good performance of devices, appropriate tools and appearance of the office, meeting rooms and staff canteen;

- Assist the team with specific assignments:

- Support Safety & Security;

- Cash management;

- Invoicing;

- Procurement;

- Document & reports analysis & adjustments.

OUR TEAM WITHIN IKEA

The Meeting Place Assistant provides administrative support to the Meeting Place Team to enable them to succeed in their jobs and co-operating with partners.

The Assistant should participate in different business projects and initiatives of the Meeting Place, that can help team to work effectively in a positive team spirit.