Office Assistant (Maternity Leave) Bardi

Office Assistant (Maternity Leave)
Bardi
Emilia Romagna, Bardi

Overview:

**Office Assistant (On-site, Maternity cover)

Are you a versatile professional, who is adept at managing multiple tasks efficiently? Do you enjoy a dynamic work environment?

JAKALA is seeking an Office Assistant to join our international team in Sofia, Bulgaria. We are looking for someone creative with a keen eye for detail, a strong focus on administrative tasks, and excellent communication skills to support our team in day-to-day operations and ensure the efficient functioning of our organisation.

**Responsibilities**:

**Could this be you?

**Your Responsibilities

As an Office Assistant, you will undertake various office support tasks and consistently deliver high-quality work in demanding situations. You will handle tasks with a high degree of attention to detail and discretion, incorporating new and effective ways to achieve better results.

**Daily tasks include**:

- Tracking and managing all office-related documentation, including vacations, sick leaves, invoices, health insurance documentation, and other people management documents.

- Overseeing office equipment and maintenance, including monitoring, requesting, and restocking office supplies and consumables, and managing equipment inventory.

- Handling day-to-day office operations and communications with employees, partners, institutions, etc.

- Coordinating with courier services for sending and receiving shipments.

- Arranging meetings and completing management assignments by contacting relevant people and organisations.

- Calculating monthly office expenses and compiling long-term statistics.

- Organizing Team buildings and office events for occasions such as Easter, Christmas, and Halloween.

- Coordination and collaboration with the marketing team on creative projects.

- Capturing and sharing company internal and external events, parties, initiatives, etc.

- Supporting and communicating with EU office supervisors.

- Performing work-related errands, such as going to the post office and bank, as requested.

Qualifications:

**Your Profile**:

- Previous experience in a similar role is an asset.

- Confident and pleasant personality with a positive, can-do attitude.

- Creative and resourceful in improving office processes and culture.

- Excellent communication skills, both written and spoken.

- Good command of English, both written and spoken.

- Ability to tackle various tasks at the same time while being a good planner.

- Proficiency in MS Office, including Excel.

- A valid driving license is required.

**We Offer You**:

- 25 days of paid vacation per year.

- Primarily an on-site position with occasional opportunities for remote work; Maternity cover.

- An open working atmosphere with friendly colleagues in an established digital agency.

- Company-provided health insurance, free breakfast, MultiSport card, and regular team-building events.