Office Assistant, Rome Lazio

Office Assistant, Rome
Roma
Lazio, Lazio

Social network you want to login/join with: IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination All selected candidates will undergo rigorous reference and background checks All applications will be treated with the strictest confidentiality FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting The Office of Emergencies and Resilience (OER) is responsible for ensuring FAO's efforts to support countries and partners in preparing for and effectively responding to food and agricultural threats and crises.

In this organizational setting, OER is responsible for coordinating the development and maintenance of corporate tools and standards to enable Decentralized Offices (DOs) to assist Member Nations to prepare for and respond to emergencies as well as strengthen capacities of national and subnational institutions and partners for resilience and risk-informed development.

The position is located in the Global Network Against Food Crises (GNAFC) Team of the Office of Emergencies and Resilience (OER) at FAO headquarters in Rome, Italy.

Main Purpose The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Supervision Received/Exercised The Office Assistant reports to one or more professional staff and receives guidance from the Emergency and Rehabilitation Officer (Programme) of the GNAFC.

He/she acts independently in routine matters and consults with supervisor(s) on new and/or more complex issues and procedures.

Working Relationships The Office Assistant interacts with a variety of colleagues from within the work unit.

Interactions relate to the exchange of routine information and the provision of standard office support services.

Key Functions/Results Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation.

Receive and direct telephone calls and visitors; screen and send e-mails; respond to routine internal and external enquiries and/or refer to appropriate contacts/units.

Enter, retrieve, structure and update selected information and data from various sources (e. g.

Intra-/Internet, office files, etc.

); present results in standard format.

Set up and maintain office files and reference systems according to standard procedures, including an e-book for signatures.

Initiate, view and track a variety of administrative transactions in the computerized financial/travel/human resources systems.

Support the organization and administration of meetings, workshops and events (e. g.

arranging for meeting rooms and other facilities.

Assist with arranging for travels: organize transport, logistics, accommodation, documents.

Ensure availability of office supplies and appropriate maintenance of office equipment.

Perform other duties as required.

Impact Of Work The Office Assistant participates as part of a team in the provision of administrative and office support services.

Actions reflect on the immediate and wider work unit.

______________________________________________________________________________________________________ CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Education: Secondary School Education.

Experience: Two years of relevant experience in office support work.

Languages: Working knowledge (proficient - level C) of English.

IT Skills: Knowledge of MS Office applications, Internet and office technology equipment.

Residency: General Service Staff are recruited locally.

To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application.

Technical Skills Good knowledge of communication and documentation standards.

Good knowledge of corporate computerized financial/travel/human resources systems and administrative procedures and policies.

Good knowledge of the organizational structure.

Desirable Qualifications And Skills Experience in preparing, drafting, formatting and finalizing routine correspondence, ensuring appropriate routing and follow-up in order to respect established deadlines.

Advanced knowledge of MS Excel.

Knowledge of recruitment, appointment travel, duty travel process of all categories of staff and affiliate staff Limited knowledge (intermediate - level B) of one of the other FAO languages (Arabic, Chinese, French, Russian or Spanish).

______________________________________________________________________________________________________ _______________________________________________________________________________________ FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency _______________________________________________________________________________________ ADDITIONAL INFORMATION • FAO does not charge a fee at any stage of the recruitment process (application, interview, processing) • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO).

• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

• General Service Staff are recruited locally.

To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application.

• No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location • For additional information visit the FAO employment website: REMUNERATION A competitive compensation and benefits package is offered.

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