Office Assistant (Substitute) Cagliari

Office Assistant (Substitute)
Cagliari
Sardegna, Cagliari

Under the direction of an assigned supervisor, perform a variety of general clerical duties in support of an assigned office, department or program; answer phones and greet and assist visitors of the office.

Perform a variety of general clerical duties in support of an assigned office including typing, filing, duplicating, checking records and distributing materials.

Type letters, lists, memoranda, bulletins, reports, requisitions, flyers, forms or other materials from detailed or rough copy; compose routine correspondence; proofread completed typing assignments and shred confidential documents.

Serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate, schedule appointments.

Receive, greet and direct visitors; respond to inquiries and provide a variety of general information or refer to appropriate personnel.

Maintain financial and attendance records; review documents for clerical and mathematical accuracy, completeness, and compliance with established procedures; sort and file documents and records according to predetermined classifications.

Input data into an assigned computer system; maintain automated records; generate computerized lists and reports as requested.

Prepare and maintain logs, files and records; review and verify accuracy and completeness of various documents; prepare routine reports as directed; verify and process forms and applications as needed.

Receive, sort and distribute mail, fax correspondence; respond to e-mail as directed.

Review and monitor purchase orders and invoices; maintain records of expenditures.

Monitor inventory of materials, supplies and equipment; examine the condition of inventory.

Operate a variety of office equipment including a copier, fax machine, computer and assigned software.

Communicate with personnel and outside agencies to exchange information and resolve issues or concerns.

OTHER DUTIES:Perform related duties as assigned.

KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Modern office practices, procedures and equipment. Telephone techniques and etiquette. Basic record-keeping and filing techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Operation of a computer and assigned software. Oral and written communication skills. Interpersonal skills using tact, patience and courtesy. ABILITY TO: Perform a variety of general clerical duties in support of an assigned office or program. Answer telephones and greet the public courteously. Learn department or program objectives, policies, procedures and goals. Type or input data with accuracy. Operate a variety of office equipment including a computer and assigned software. Understand and follow oral and written directions. Establish and maintain cooperative and effective working relationships with others. Communicate effectively both orally and in writing. Complete work with many interruptions. Receive, sort and distribute mail. Any combination of education and/or experience equivalent to: High school diploma or equivalent and one year general clerical experience.

WORKING CONDITIONS: ENVIRONMENT:

Office environment.

PHYSICAL DEMANDS:

Dexterity of hands and fingers to operate a computer keyboard.

Sitting or standing for extended periods of time.

Bending at the waist, kneeling or crouching to file materials.

The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis.

A background check will be conducted for all candidates that will be considered.

There is a $74 fingerprint fee that the candidate is responsible for and a clearance of Tuberculosis is also required prior to beginning work.

This announcement will remain open until a sufficient pool of substitutes has been established.

#J-18808-Ljbffr