Office Associate Lazio

Office Associate
Roma
Lazio, Lazio

Job Description - Office Associate (2403279) Job Posting Date: 22/Oct/2024 Closure Date 12/Nov/2024, 10:59:00 PM Organizational Unit: DDCE Job Type Staff position Primary Location: Italy-Rome Duration: Fixed-term: two years with possibility of extension Post Number: 0053996 CCOG Code: 2101 IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device.

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.

Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply.

Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct.

Organizational Setting The post is located in the Office of the Chief Economist at FAO headquarters in Rome, Italy.

Main Purpose The Office Associate leads and coordinates the office- and management support functions of the Office.

He/she ensures the smooth flow of office work and information by setting priorities and organizing the day-to-day work.

The job role requires in-depth knowledge and interpretation of office policies, procedures and practices.

The incumbent provides procedural guidance to managers and staff in the division or location.

Supervision Received/Exercised The Office Associate reports to the Chief Economist.

Work is performed autonomously, showing a high degree of initiative and independent judgment.

Supervision received is focused on facilitating service delivery.

The incumbent effectively organizes and supervises other office support staff and provides relevant guidance and training.

Working Relationships The incumbent maintains a wide range of contacts with managers, staff and counterparts both within and outside the Organization.

Key Functions/Results Analyse, manage and monitor a large and diversified volume of complex correspondence and documentation, often of confidential and sensitive nature.

Provide information and guidance to staff at all levels within the organizational unit.

Arrange appointments and duty travels, maintain supervisor's calendar and receive visitors.

Organize high-level meetings, finalize agendas and invitations, ensure the production and distribution of documentation.

Organize and coordinate the work performed by other office support staff.

Establish internal procedures and tracking systems for correspondence and documents.

Respond to written inquiries and draft responses to non-routine questions.

Follow up on the preparation of reports, correspondence, briefing notes and other documents.

Evaluate ongoing support requirements of the office.

Ensure the initiation of a variety of transactions in the Organization's computerized administrative systems.

Perform other duties as required.

Impact of Work The incumbent's work impacts directly on the smooth and efficient operations of the Office.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Education: Secondary School Education.

Experience: Five years of relevant experience in management and office support work.

Languages: Working knowledge (full proficiency - level C) of English and intermediate knowledge (intermediate proficiency - level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).

IT Skills: Very good knowledge of the MS Office applications, Internet and office technology.

Technical Skills Thorough knowledge of communication and documentation standards.

Thorough knowledge of corporate computerized financial, travel, human resources systems.

Thorough knowledge of the organizational structure, administrative procedures and policies.

Desirable Qualifications and Skills Knowledge of organizational structure, administrative procedures and policies.

Tact, courtesy and ability to establish and maintain effective working relationships.

Analytical skills and ability to manage and monitor large volumes of complex correspondence.

Experience of work in the front office.

Working knowledge (full proficiency - level C) of Spanish.

ADDITIONAL INFORMATION FAO does not charge a fee at any stage of the recruitment process.

To apply, visit the recruitment website at Jobs at FAO and complete your online profile.

Only applications received through the recruitment portal will be considered.

#J-18808-Ljbffr