Office Manager & Administration
Our goal is to significantly improve the healthcare sector in a completely new way: a software platform that transforms the daily lives of medical practices and patients.
Our vision is a Software as a Service to help digitalize the healthcare industry fast. We developed AlfaDocs, the first 100% all-in-one cloud platform for Patient Relationship & Practice Management.
Every Alfa begins their journey with a fixed-term contract of 1 year (CCNL Commercio, III Level), with the aim of renewing to an indefinite term and continuing a long path of growth within our organization.
Location:Milan, Via Eritrea n. 21 20157 (Palazzo Tecniche Nuove) /Munich, Dachauerstraße 17, DE-80335
Full Time: Monday - Friday | 09:00 - 18:00 | 1-hour lunch break
Hybrid Mode: 60% office, 40% home office - 3 days in the office, 2 days remote
Start Date: 4th November 2024
Offered Salary (gross): 26-30K
Trial Period: 60 working days (3 months) or 6 months if hired in Germany
In your role, you will be responsible for:
Administration Tasks:
Invoicing:Managing the timely and accurate creation of invoices for clients and ensuring their distribution.
Balancing:Ensuring that all financial records are in order and balanced on a regular basis.
Banking:Managing daily banking activities, including transactions and deposits.
Cash Collection:Overseeing the collection of outstanding payments and ensuring timely follow-ups with clients.
Financial Reporting:Preparing monthly reports to provide insights into the financial health of the company.
Office Management Tasks:
Employees' Travel Management:Organizing and coordinating travel arrangements for employees, ensuring cost-effectiveness and adherence to company policies.
Inventory Management:Managing office supplies and inventory, including ordering and maintaining sufficient stock levels.
Accounts Set-Up for New Employees:Coordinating the setup of accounts and IT resources for new hires, ensuring a smooth onboarding process.
Offboarding:Assisting with the offboarding of employees, ensuring all necessary processes are followed.
Milan Office Management:Overseeing the day-to-day operations of the Milan office, including food, beverage, maintenance, and rent management.
Event Management:Organizing and managing internal office events, ensuring they are executed smoothly and within budget.
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