Office Manager - Categorie Protette (L68/99)
Company Description
At Turner & Townsend we're passionate about making the difference.
That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.
Every day we help our major global clients deliver ambitious and highly technical projects, in over 112 offices worldwide.
**Job Description**:
Position dedicated to professionals belonging to protected categories.
As our office manager, you coordinate and oversee the overall administrative duties in our office in Milan and ensure that the office operates efficiently and smoothly as well as help to ensure that our new starters have a great first day experience and our employees as great employee experience.
Responsibilities (to include tasks such as )
- General front office tasks, such as responding to telephone queries and taking messages, receiving and sorting incoming mail and deliveries, printing, formatting documents, and managing outgoing mail/couriers
- Manage office supplies inventory and place orders as necessary
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
- Support the business with the submission of official documentation to Spanish Authorities
- Provide documentation to clients for Turner & Townsend vendor approvals
- Arrange internal / external meetings, rooms, facilities and refreshments.
- Manage general office cleanliness and environment
- Meet and greet external guests
- Act as the team members' link with the office when they are remote or on project sites
- Work closely with the support teams across region to improve processes and develop new ways of working
- Update the contacts and marketing database (CMD) with client business card information
- Support with business reporting, corporate governance and quality management
- Local support of the global IT team
- Support the Directors with arranging business trips by booking hotel and flights via our external travel agency partner
- Support the Directors with completing the required internal forms to gain approval to hire people or Contractors
- Prepare the new starters start and first working day
- Support Europe/local HR with local HR admin and coordination of projects upon requests
- Further tasks to be assigned upon request
**Qualifications**:
- 2-5 years of work experience in an administrative/office management role
- Must have attention to detail and quality
- Strong organizational and time management skills, and ability to prioritize
- Must be a self-starter and driven
- Excellent communications and interpersonal skills
- Strong problem-solving skills and analytical abilities
- Must be proficient with Microsoft Office and have a general technical affinity
- Bilingual Italian and English
Additional Information
Our inspired people share our vision and mission.
We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life.
To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
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