Office Manager, Categorie Protette (Milan, Italy) Milano

Office Manager, Categorie Protette (Milan, Italy)
Milano
Lombardia, Milano

Categorie Protette

**Essentials of the role**:**Supervises all of the administrative activities that facilitate the 'smooth' running of the NuVa Italy office and assists in preparation and organization of events and surgeon education training for/in the region.

**Duties and responsibilities**:

- Supports preparation and organization of surgeon education training: handling invitations, travel arrangements, ordering catering, hotel accommodation, transfers, preparation and production of training materials.

- Communicates with participating vendors - including flight, ground transportation, hotel, food & beverage, and activities including dinner parties.

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- Communicates with support team: surgeon information/expectations, agenda, sets station rotation for lab.

- Coordinates complex and detailed travel arrangements for Country Director and staff.

Schedules travel, reserve hotel rooms, prepares itineraries, creates reports on travel expenses and resolves scheduling problems.

- Takes and transcribes dictation, works out meeting minutes, prepares presentations and composes and prepares confidential correspondence, reports, and other complex documents.

- Coordinates and acts as contact person for facility management issues (cleaning, security, telecom, office equipment, airco, heating etc.

).

- Responsible for overseeing and carrying out required office projects, as directed by the country director in addition to providing timely project updates while staying within budget.

- Partners with internal corporate Finance and Accounting to provide required local support as necessary.

Assist with projects such as: accounting expense and revenue data, sales analysis, financial data, ERP implementation and various report preparation.

- Coordinates and aligns with office managers of (other) country (sales) offices.

- Maintenance of surgeon contact database & surgeon files

- Assists with tradeshows and meetings when necessary.

- Performs duties in compliance with applicable FDA and state regulations as well as standards including, but not limited to, ISO 13485.

. . Other duties may be assigned.

**Required Skills / Capabilities

**Requirements**:

- Bachelor level and in-depth experience as executive assistant / office manager in an dynamic work environment.

- Experience (preferred) in medical devices branch or proven affinity with spine business

- Multi-tasker, excellent planning and coordination skills, good communicator and representative.

- Service oriented attitude and eye for detail.

- Living in the Milano region.

- Excelllent in English (writing and speaking).

**Education and Experience**To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Education and/or Experience**: Bachelor's degree (B.

A. )

from a four-year college or university; plus one to two years related experience; or equivalent combination of education and experience.

**Computer Skills**: Proficient and accurate with word processing (Word), spreadsheets (Excel), presentation programs (Power Point), charting, flow-charting, and graphs.

Competency in navigating the Internet.

**Language Skills**: Ability to read and interpret documents such as safety rules, company policy and procedure manuals.

Ability to write business reports and correspondence.

Ability to speak effectively before groups of customers, employees, and management of organization.

**Mathematical Skills**: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

**Reasoning Ability**: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

**Physical Demands**: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.

The employee is occasionally required to walk and reach with hands and arms.

The employee must occasionally lift and/or move up to 10 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

**Work Environment**: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.