Office Manager Firenze

Office Manager
Firenze
Toscana, Firenze

Get AI-powered advice on this job and more exclusive features. Our client is a leading Industrial Multinational Group with over 70 years of experience operating internationally. The company has 5 sales offices, 1 R&D center, 5 laboratories, and 3 manufacturing plants, with over 800 employees worldwide. To support the growth of their headquarters, they are seeking an: Office Manager KEY RESPONSIBILITIES: Create a welcoming and positive office environment for guests and employees at the global headquarters; Manage office operations, including mail services and local supplier management; Ensure health and safety processes are followed in the office; Provide scheduling and travel planning assistance to the Group CEO; Assist the CEO and select senior management members (2 – 3) in preparing monthly travel expense reports; Coordinate and manage group events, including logistics for board meetings, management workshops, both locally and abroad; Oversee general office administration to ensure facilities are well-maintained and fully operational; Handle professional correspondence, phone calls, and emails in English with clarity and professionalism; Manage meeting logistics, calendars, and travel arrangements for executives and staff; Assist in preparing business documents, reports, and presentations for internal and external stakeholders; Track and process office expenses and invoices to support financial and budget management; Supervise office staff and delegate administrative tasks for efficiency; Organize internal events for management meetings, ensuring a professional approach. QUALIFICATIONS AND EXPERIENCE: Minimum 3 years of experience in office management or executive assistance; Proven experience in an international or multinational corporate environment; Fluent in English (business level), additional language skills (e. g. , Italian, French) are an advantage; Strong organizational and multitasking abilities with a proactive, solution-oriented mindset; Excellent written and verbal communication skills in English; High attention to detail, professionalism, and discretion with sensitive information; Experience in event management is highly desirable; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management tools; Bachelor's degree or equivalent professional experience in a relevant field. WHAT WE OFFER: A key role within a multinational organization, working with global teams; The opportunity to coordinate high-profile corporate events and engage with senior leadership; A dynamic and professional work environment with international exposure; Relocation support/housing allowances are not provided. Seniority level Mid-Senior level Employment type Full-time Job function Other Industries: Industrial Machinery Manufacturing, Manufacturing, and Pharmaceutical Manufacturing J-18808-Ljbffr