Office Manager - Genoa GENOVA

Office Manager - Genoa
Genova
Liguria, GENOVA

THE POSITION

Miniclip is looking for highly organised and people-centric **Office Manager** to join the Real Estate & Workplace Services team, and being part to our great Italian Studio based in **Genoa (MIT)**.

**DUTIES

You will report to the Lead Office Manager based in London and work closely with Miniclip Managers and the People & Organisation Team.

Your main responsibilities will include:

- ** Maintaining** an amazing office environment**!

Ensuring a highly efficient and enjoyable working environment for all Miniclip staff and visitors.

This means ensuring that the office is maintained to a high standard, well equipped, and properly stocked at all times.

- Coordination of **front office** activities, including meet and greet for all internal and external visitors and upholding the brand image.

- Provide a **"red carpet" welcome** to visitors.

This means making them feel like the most important guest that has ever visited and making their experience whilst visiting totally seamless.

- ** Operating the office budget** managing office costs and ensuring that we always achieve the best value for money.

- ** Employee experience - **Focus on excellent employee experience by providing a fantastic workspace and amenities.

Working closely with the wider Office Management team to organise local, OneMiniclip and team building events both internally and externally.

Work closely with the People & Organisation team to organise and promote initiatives for the Italian office that help us to deliver our target employee experience.

- **Assist the People & Organisation and IT team** with the on-boarding of all new starters and the departure process for any leavers.

- Owning the day-to-day relationship and acting as **primary contact for all vendors and 3**rd** party contractors **providing services to the offices, in order to ensure high standard and cost-effective services are being delivered; e. g IFM (integrated facility management) provider.

- ** Working closely with the H&S Manager** to ensure compliance in all Health & Safety, environment and sustainability aspects, certifications and procedures.

- ** Working closely with the Facilities Operations Team **(based in Portugal).

Supporting the team on planning and implementation of any office refurbishments or office moves.

Managing the office space planning and constantly adapting our space to suit the business needs.

- Assist the Head of Workplace in any necessary real estate matters.

- Providing adequate **Fire Safety and First Aid** cover for the office and the team based here; including attending and/or organising relevant training.

- Help manage our **travel platform** and, where needed, assist users in the Genoa office with bookings for travel including flights, transportation, accommodation.

Where necessary assist with bookings for staff from other Miniclip offices and any other visitors.

- Organise and coordinate all **office administration** and procedures to ensure organisational effectiveness, efficiency, and safety.

**SKILLS & EXPERIENCE

You will be an exceptionally hard-working individual who wants to be in a job and team that they love and who is passionate and dedicated about their work.

You will enjoy being social and love to have fun.

You will be charismatic and will continuously strive to deliver the best standard for the benefit of both you and your fellow Miniclippers.

You will have the following skills/or experiences:

- Demonstrable experience of previous office or facilities management.

- Outstanding communication skills (written and verbal) along with a demonstrated ability to build relationships at speed and motivate others.

- Excellent organisational skills.

- Calm, flexible and approachable attitude, able to work under pressure.

- Flexibility to work different hours as tasks require; very occasional weekend work

- Proactive and methodical approach, always using initiative.

- Friendly, confident, articulate, courteous, and professional at all times.

- High level of integrity and discretion when dealing with confidential or sensitive topics.

- A creative and innovative mind.

- Good computer skills, experienced using MS Office; Outlook, Word, Excel etc.

- Very good general IT knowledge, skills and understanding.

- An excellent grasp of the English language both written and spoken.

The following skills are desirable, but not essential:

- Qualified in Health and Safety (preferably IOSH)

- Trained office First Aider/Fire Marshall

- Additional languages are a benefit

**APPLICATION

**ADDITIONAL INFORMATION for Italy

You will be working in our Games Development Studio in Genoa.

Founded in 2004, the studio has developed over 400 games to date, and is filled with enthusiasts and professionals who are considered leaders in the games industry.

We pride ourselves on maintaining a friendly and relaxed atmosphere and understand that being tied to a desk all day is not fun.

We encourage employees to challenge colleagues at console