Part-Time Executive Assistant Montà

Part-Time Executive Assistant
Montà
Piemonte, Montà

Essential Duties/Responsibilities CEO Support:

Manage the CEO's calendar, including arranging meetings, appointments and other related events, as well as content flow of information to senior leadership.

Manage all document preparation, editing, and distribution for CEO.

Coordinate with COO to update Business Development Pipeline; attend weekly executive leadership meetings.

Coordinate and plan annual Leadership Advance, with Executive Team approval.

Provide administrative support for all organizational meetings, presentations, and publications.

Manage business related travel logistics and activities, including accommodations, transportation and meals.

Liaise with the leadership team on behalf of the CEO.

Maintain professionalism and strict confidentiality.

BRIDGE Board Meetings:

Adhere to compliance with applicable rules and regulations set in bylaws regarding the Board and Board committee matters including advance distribution of materials before meetings.

Final Board materials must be sent out 7 days in advance of the Board meeting date.

CEO & Board Chair Pre-Board Meeting: Setup 30-minute calls with the Board Chair 4 weeks before meeting.

Manage logistics of Board meeting: Outlook invite, Microsoft Teams dial in information and any necessary meeting logistics.

For in person Board meetings, arrange appropriate travel times, hotels, meals, etc.

Distribute quarterly Board materials.

Record and take Board minutes during each meeting.

Complete Board meeting minutes and have reviewed by CEO within 7 business days for final approval.

Set up post Board Meeting for CEO and COO, to assign action items responsible party, and timelines within one week of the Board meeting.

Schedule Board Meetings for following year after Board approval at December meeting.

Finance Committee (FC) Meetings:

Schedule monthly FC Microsoft Teams meetings with BRIDGE Finance Committee, BRIDGE CEO and COO.

Schedule meeting for CEO & COO to review agenda and financial resources; schedule meeting 1 week in advance for review & approval.

Send out approved meeting materials to FC attendees at least 1 week in advance.

Record and take minutes; send to CEO and COO within 7 days of meeting for review & approval.

All Staff Meetings:

Provide administrative support to COO, who runs these meetings including displaying PowerPoint slides.

Draft PowerPoint presentation: collect and remind presenters to update their slides/notes.

Set agenda with COO; review agenda & slides with CEO for approval 1 week prior.

Present slides, as requested.

Leadership Meetings:

Provide administrative support to COO who will lead weekly meetings including displaying agenda & materials.

Manage scheduling weekly meetings.

Ensure agenda & supporting resources are distributed to Leadership team the Friday prior.

Other tasks as needed.

Equal Opportunity Employer BRIDGE Healthcare Partners is proud to be an equal opportunity employer, and we are committed to maintaining a diverse and inclusive environment.

All qualified applicants will receive considerations for employment without regard to race, color, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), gender identity, gender expression, age, status of protected veteran, status as an individual with a disability, religion, sexual orientation, national origin, genetic information, or any other protected characteristics as outlined by federal, state, or local laws.

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