Personal Assistant - Market Access & Government Milano

Personal Assistant - Market Access & Government
Milano
Lombardia, Milano

At AstraZeneca, we believe in the potential of our people and you'll develop beyond what you thought possible. We make the most of your skills and passion by actively supporting you to see what you can achieve, no matter where you start with us.

As **Personal Assistant Market Access & Government Affairs** in addition to basic support, you will support more Senior Managers and provide broader department support to a number of managers. Tasks may include project management of functional activities, representing the VP of MA&GA and the Director of V&A in communication/responses to different stakeholders, booking meetings, maintaining documentation, establishes systems and structures for day to day functioning of their responsibilities. In some instances you may supervise others and allocate resources as necessary.

**MAIN DUTIES AND RESPONSIBILITIES

Reporting to the VP Market Access & Government Affairs, the role broadly includes the following key components:

- Responds on behalf of the VP to different stakeholders maintaining high professional standards whilst meeting conflicting needs

- Responds to more complex or escalated enquiries from other PA/secretarial staff

- Accurately transcribes, types, formats, and proof reads a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. May complete it in own language and English.

- Uses desk top publishing software to design more complex documents to support the work of the department they support

- Provides specialist project based administrative support when required

- Coordinates internal and external meetings/conferences so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available

- Performs other administrative tasks using independent judgement and discretion

- Prepares documents, presentation materials and official information releases and distributes to required stakeholders

- Coaches and mentors less experienced secretarial help desk staff to help them resolve problems

- Plans, organizes, and schedules own workload through system maintenance so that all activities are completed accurately and on time

- Supports the function colleagues/Manager for provider management according AZ system (3prm and SAP)

- Manages budget planning activities interacting with the Finance Dept

**ESSENTIAL REQUIREMENTS

- Prior PA Experience

- Previous pharmaceutical experience

- Ability to follow processes

- Good communication skills

- Proficiency in Excel, Power Point and Teams functionalities

- Specialist knowledge in relation to administrative/business support activities in the relevant area

- Competent in the use of relevant office equipment and systems

- Experience of a variety of software/systems

- Written and spoken communications, communication ability for interactions with institutional and governmental bodies

- Thorough understanding of the local organization, and extensive knowledge of how local business processes interface to other relevant processes and information systems.

- Able to undertake a full range of mathematical calculations/activities relevant to the area of work

- Confidentiality

- Can create and maintain systems for efficiency for both self and others

- Customer Service Skills

- Good English knowledge

**DESIRABLE REQUIREMENTS

- Previous experience in Market Access functions