Personal Assistant To Ceo Milano

Personal Assistant To Ceo
Milano
Lombardia, Milano

Personal Assistant to the CEO – World Health Labs Position Overview: World Health Labs is seeking a highly dedicated and resourceful Personal Assistant to support our CEO.

This role requires a proactive, adaptable, and highly organized individual who can manage multiple responsibilities, ensuring the CEO's personal and professional life runs seamlessly.

The ideal candidate will be on call 24/7 , with the CEO as their top priority.

Responsibilities include wellness support (cooking, meal prepping, and bike maintenance), transportation needs, schedule management, household upkeep, digital tasks, vendor management, and guest hospitality.

This position follows a structured schedule, with flexibility required beyond set hours when needed.

Key Responsibilities: 1.

Wellness & Lifestyle Management Meal Preparation & Nutrition: Prepare nutritious, high-quality meals aligned with Bill's dietary needs.

Saturday meal prep is required to ensure meals are readily available throughout the week.

Maintain a clean and organized kitchen, ensuring all ingredients and supplies are stocked and groceries available.   Bike Maintenance & Gear Prep: Support daily bike rides by cleaning and maintaining Bill's bicycle, ensuring it's in top condition.

Keep all cycling gear (helmets, shoes, hydration, etc. )

clean and ready for use.

2.

Personal & Transportation Support Provide personal transportation for errands, appointments, and small weekend trips.

Grocery and personal shopping , ensuring all purchases align with preferences and needs.

Track and receive deliveries and online purchases , ensuring all packages arrive as expected.

Run miscellaneous personal errands efficiently and proactively.

3.

Guest Management & Hospitality Prepare the home for guest visits , ensuring a clean, welcoming, and organized environment.

Greet and assist guests, offering refreshments and ensuring they are comfortable.

Coordinate accommodations or itineraries for out-of-town guests when needed.

Handle any special requests or hospitality-related needs, maintaining professionalism and discretion.

4.

Schedule & Logistics Coordination Calendar Management: Work with logistics teams and executives across Bill's companies to ensure his calendar is accurate and up to date.

Schedule and confirm appointments, personal engagements, and business meetings.

Proactively identify and resolve scheduling conflicts to maintain a smooth daily routine.

5.

Household Maintenance & Vendor Management Perform regular household cleaning and upkeep , ensuring the home is well-maintained at all times.

Handle minor maintenance tasks or coordinate with landlords, repair services, and vendors when needed.

Ensure all household supplies are stocked and organized.

Supervise and manage any scheduled home maintenance, cleaning services, or special projects.

6.

Digital & Administrative Tasks Track ongoing projects and assigned tasks , ensuring they are completed efficiently.

Manage online tasks, including email follow-ups, research, and digital organization.

Handle administrative errands, such as filing paperwork, submitting reimbursements, or booking travel when necessary.

Ideal Candidate Profile: Highly organized, detail-oriented , and able to multitask in a fast-paced environment.

Bilingual in Italian and English Discreet, trustworthy , and able to handle sensitive information professionally.

Strong communication and problem-solving skills.

Experience in meal prep, bike maintenance, guest management, and schedule coordination preferred.

Ability to anticipate needs and work proactively without constant supervision.

Valid driver's license and reliable transportation required.

Work Schedule: Tuesday – Friday: 8:00 AM – 3:00 PM (subject to extension if needed) Saturday: 7:00 AM – 2:00 PM ( prep for week ) Sunday & Monday: OFF (unless otherwise requested) While the set schedule ensures structured working hours, the candidate must be available on call 24/7 for urgent needs.