Personnel Administration Services Associate Manager Milano

Personnel Administration Services Associate Manager
Milano
Lombardia, Milano

MISSION: Organises, implements and supervises personnel administration in their hotels following Melia Hotels International policies and procedures in order to efficiently comply with labour obligations created by the employment relationship.

**PERSONNEL COST ANALYSIS

Ø Supports the HR Manager in preparing the monthly rolling forecast analyzing the personnel cost of the current month + next 2 months for the hotels included in the operations centre

Ø Supports the HR Manager in preparing the annual rolling forecast and analyses personnel costs for the current month + the remaining months until the end the year.

Ø Support the HR Manager in the preparation of the annual personnel cost budget for the coming year.

- The new procedures for the Rolling forecast do not yet define how the budget will be prepared.

**CONTRACT MANAGEMENT

Ø Analyses contractual viability: Impact on personnel costs of new employees or reincorporation of previous employees depending on budget.

Ø Contracts employees and modifies contract conditions: Receives, reviews, manages and organises contractual changes (new contracts, returning employees, contract terminations, data changes, organisational changes, cancellations/registrations, early retirements, retirements, etc. )

for employees in the management areas of the operations centre.

Ø Guarantees the correct use of personnel administration tools and systems.

**PAYROLL MANAGEMENT

Ø Receives, manages, registers and controls the correct amount of any supplements to the monthly payroll

Ø Controls documentation regarding any legal reductions and their correct deduction in the payroll.

**PAYMENTS

Ø Manages, organises and controls payments additional to payroll

Ø Ensures the correct amounts of any redundancy payments and the transfer of said payment.

**ABSENTEEISM AND CONTINGENTS

Ø Manages, monitors and controls absences with an impact on Social Security payments and Payroll (general illnesses, work accidents, work-related illnesses, maternity leave, etc.

)

**ADVICE

Ø Advises the management of the operations centre or hotel regarding personnel administration.

Ø Assists and supports the OC HR Manager in the areas required

Ø Advises HoDs (OC or hotel) on personnel administration matters

**ATTENDANCE CONTROL

Ø Coordinates and ensures, together with the HoD, the correct registration of the number of hours worked by employees according to local legislation and the control systems available in work centres.

**PREVENTION OF OCCUPATIONAL RISKS

These functions are performed by the HR Manager and their team when the hotel does not have a specific person responsible for the prevention of occupational risks

Ø Delivers PPE, documentation and information on risks and preventative measures to new employees, ensuring everything is correctly registered and filed

Ø Plans, manages and coordinates all preventative training programmes with an external company and their correct registration and filing.

Ø Manages the planning of risk assessments, carrying out safety inspections in the different departments and helping carry out internal and external audits on matters related to the prevention of occupational risks.

Coordinates with the departments the preventative measures that have to be implemented.

Ø Calls ordinary and extraordinary meetings of the health and safety committee.

Ensures appointments to the emergency team are kept up to date and that the self-protection plan is appropriately monitored.

Ø Ensures accident investigations are carried out.

Follows up on any measures required.

Ø Ensures the hotel complies with obligations regarding prevention: updating the Prevention Plan, chemical product safety sheets, preventative documentation for contractors and subcontractors, organisation of drills and maintenance of first-aid kits throughout the hotel

**COMPENSATION AND BENEFITS

Ø Supports the annual Variable Remuneration process, ensuring the correct definition of objectives, evaluation and payment following the guidelines defined.

Ø Applies the benefits plan for each position according to the model defined by HRHS

**EMPLOYEE DATA MANAGEMENT

Ø Knows the organisational structure of the business, the criteria for classifying functions and their hierarchy, the relationship between the organisational model and the financial model, and the relationship between the different organisational objects and their impact on Company processes.

Transmits this knowledge to their PA teams

Ø Knows and independently manages HR analytical tools

Ø Guarantees the correct structural assignment of employees under their responsibility

Ø Sponsor of the digitalisation of HR/PA processes and promoter of change management.

**LABOUR RELATIONS

Ø Familiar with national labour legislation and applies the collective agreements for their province/country, as applicable.

Supported by

Labour Relations/external office regarding the daily questions and requests