Planning & Coordination Manager, Delivery Mico2026 - Olympic & Paralympic Games Milano

Planning & Coordination Manager, Delivery Mico2026 - Olympic & Paralympic Games
Milano
Lombardia, Milano

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion.

From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals.

The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories.

On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world's most dynamic and engaging storytellers, brands, live events, and experiences.

The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet.

Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

The Role and What You'll Do:

Project Manager Responsibilities:

The Project Manager for On Location, Milano Cortina 2026 Hospitality team will play a central role in working with over 20 functional areas across On Location that will sell, market, plan and deliver Olympic & Paralympic Hospitality alongside the Milano Cortina 2026 Organizing Committee.

Main responsibilities will include:

- Collecting and evaluating functional area project deadlines, milestones and deliverables.

- Measuring the project health and summarizing project progress according to milestones set at the Right holder partner level, or by the On Location functional areas.

Making sure that all parties are on track with project requirements, deadlines, and schedules.

- Key areas of risk or delay may require additional focus or escalation to executive leadership to ensure dependent milestones are not impacted.

- Tracking and communicating project progress is also required at the partner level with the Organizing Committee and IOC who you will work with closely.

- The Project manager may often be a client-facing team member, required to coordinate meetings and project deliverables with our Partners and internally.

- Preparing status reports by gathering, analyzing, and summarizing relevant information.

- Establishing & maintaining effective project communication plans and ensuring their execution.

- Facilitating change requests to ensure that all parties are informed of the impacts (schedule, partner, financial).

- The project management team works as a central hub of information and support for the entire team so internal and external communication along with relationship building is crucial to the success of the role

- Collaboration with many cross functional teams to ensure all stakeholders are informed.

- Support special projects within the Olympic Hospitality team from creation to completion by working with internal stakeholders and external clients to define that concept and create a process to bring it to fruition.

This includes setting and managing client expectations, developing a detailed project plan, defining the scope of the project and assigning team members to specific tasks.

- Project management team should be comfortable with project management systems and new tools required to work effectively.

- Provide project management systems training for new tools so teams can integrate quickly with little downtime

- They will be involved with accelerating alignment across teams, integrating different functions, defining, and driving better processes, and coaching and aligning teams and leaders to achieve their desired efficiency.

- Establish operational accountability (e. g. , checklists, quality assurance tests) for the Olympic team and share best practices across event teams.

Ensuring teams are maintaining best practices with data across systems to ensure that when we bring it all together, it results in the correct information available to the correct teams

- Comfort working with people with different styles, and ability to navigate and endure learning situations where interactions and outcomes do not go as planned.

In order to build and maintain a dynamic team mentality, a project manager must be able to keep open and honest communication, form working relationships and motivate anyone who needs it.

Monitor Project Progress and Set Deadlines

Organization and follow-through are a big part of a project manager's job.

From creating an accurate timeline o