Planning & Coordination Manager, Delivery Mico2026 - Olympic & Paralympic Games Milano

Planning & Coordination Manager, Delivery Mico2026 - Olympic & Paralympic Games
Milano
Lombardia, Milano

Who We Are:On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion.

From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals.

The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. The Role and What You'll Do:The Project Manager for On Location, Milano Cortina 2026 Hospitality team will play a central role in working with over 20 functional areas across On Location that will sell, market, plan and deliver Olympic & Paralympic Hospitality alongside the Milano Cortina 2026 Organizing Committee. Main responsibilities will include:Collecting and evaluating functional area project deadlines, milestones and deliverables. Measuring the project health and summarizing project progress according to milestones set at the Right holder partner level, or by the On Location functional areas.

Making sure that all parties are on track with project requirements, deadlines, and schedules. Key areas of risk or delay may require additional focus or escalation to executive leadership to ensure dependent milestones are not impacted. Tracking and communicating project progress is also required at the partner level with the Organizing Committee and IOC who you will work with closely. The Project manager may often be a client-facing team member, required to coordinate meetings and project deliverables with our Partners and internally. Preparing status reports by gathering, analyzing, and summarizing relevant information. Establishing & maintaining effective project communication plans and ensuring their execution. Facilitating change requests to ensure that all parties are informed of the impacts (schedule, partner, financial). Collaboration with many cross functional teams to ensure all stakeholders are informed. Support special projects within the Olympic Hospitality team from creation to completion by working with internal stakeholders and external clients to define that concept and create a process to bring it to fruition. Project management team should be comfortable with project management systems and new tools required to work effectively. Provide project management systems training for new tools so teams can integrate quickly with little downtime. Establish operational accountability (e. g. , checklists, quality assurance tests) for the Olympic team and share best practices across event teams. Comfort working with people with different styles, and ability to navigate and endure learning situations where interactions and outcomes do not go as planned. Monitor Project Progress and Set DeadlinesOrganization and follow-through are a big part of a project manager's job.

From creating an accurate timeline of project completion to ensuring tasks are finished within the confines of the assignment, the project manager must remain aware of how the project is progressing. Solve Issues That AriseDuring every project, issues arise that need to be solved.

The project manager is the first person who clients and team members turn to when something goes wrong, so it is in these professionals' best interest to anticipate any potential hiccups before they happen.

Adaptability and problem solving are key to keeping control of a project. You Have These:Project Manager Requirements:A bachelor's degree or master's degree in a related field. Speak and write fluent business English and Italian is mandatory. Proven experience in project management & project management tools. Problem solving, creative solutions and strong communication are all essential. Forward thinker, strong planning skills.

Ability to look ahead at possible scenarios to manage different outcomes and prepare the project team members accordingly. Ability to work in a fast-paced environment, across multiple time zones, with the ability to prioritize projects and deliverables as demands shift. Ability to distil complex projects in a simple and understandable method requires training experience. Ability to lead project teams of various sizes and see them through to completion. Strong understanding of formal project management methodologies. Experience as a large-scope project manager. Able to complete projects in a timely manner. Understanding of Project Management Systems; Airtable, Smartsheet. Excellent PowerPoint capabilities. Presently resides and/or is willing to relocate to Milano, Italy. We'd like you to have:Project Management Professional (PMP) certification is a plus. Event Management experience. Internal & External client relations experience. Project Manager Skills:AccountabilityAdaptabilityBudget ManagementClear CommunicationCreativityDecisivenessDelegationForecastingLeadershipManagementOrganizationProblem SolvingStrategic ThinkingStress ManagementTravel:Occasional domestic travel to On Location offices could be required. Occasional meetings in the office of the Milano Cortina 2026 OCOG. How we work:Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business.

To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week/in a remote capacity. Don't meet every single requirement?

We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway.

You may be just the right candidate for this or other roles. Endeavor unites and brings people together in our love of sport, culture, and entertainment.

We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do.

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

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