Planning Coordinator - Milano Cortina 2026 Milano

Planning Coordinator - Milano Cortina 2026
Milano
Lombardia, Milano

Overview

Description

**Type of contract**: Freelance

- **Duration**: July 29, 2025 - February 26, 2026

**Work location**: Rho, MI, Italy

The Planning Coordinator is responsible for providing overall administrative assistance to the department as well as coordinating various activities involving other OBS departments and the local organizing committee, Milano-Cortina 2026.

The successful applicant will work in both English and Italian speaking environments at the IBC site.

Duties

- Coordinate with the local organizing committee, Milano-Cortina 2026, on various matters, supporting the OBS team on-site, as instructed by the Senior Manager.

- Report any operational issues detected on site to the senior manager and follow up on their resolution, including health and safety matters.

- Keep all BOC information up to date to ensure the efficiency of the department.

- Check on space readiness with regards to deliveries, as instructed.

- Request and distribute pre-games passes.

- Assign, distribute, recover mobile phones, and troubleshoot any related issues, such as theft or loss.

- Assist in surveys and tours when necessary.

- Organize and assist in meetings with the local organizing committee.

- Provide translation assistance when needed.

- Actively participate in BOC reporting and issue-solving activities during games-time.

- Assist in preparing the BOC for games-time operations.

- Assist with keeping the BOC tidy and organized.

- Assist in training the BOC assistants.

- Perform other tasks as assigned.

Experience

- Strong organizational, communication, and interpersonal skills.

- Excellent people and time management abilities.

- Excellent verbal and written communication skills in both English and Italian.

- High attention to detail.

- Ability to work well both as part of a team and on your own initiative.

- Ability to multitask effectively and manage changing priorities.

**Workplace & Environment

- Operations based at the International Broadcast Centre (IBC) in Milano, Italy.

- Subject to national/international criminal background checks.

- Fast paced, construction work environment.

Knowledge and awareness of HSE regulation and best practices is essential.

The position is required to wear construction PPE during the fit-out phase.

How to apply