Procurement Officer (Category Management) Lazio

Procurement Officer (Category Management)
Roma
Lazio, Lazio

Job Description - Procurement Officer (Category Management) (2500433)

Job PostingDate Posted: 11/Feb/2025

Closure Date: 04/Mar/2025, 4:59:00 PM

Organizational Unit: CSLP

Job Type: Staff position

Type of Requisition: Professional

Primary Location: Italy-Rome

Duration: Fixed-term: one year with possibility of extension

Post Number: 2010592

CCOG Code: 1A09

Organizational Setting The Procurement Service (CSLP) provides advice, guidance and oversight for FAO procurement operations and the Letter of Agreement Quality Assurance function both at headquarters and in FAO Decentralized Offices; it provides policy and operational support to ensure that the Organization procures goods, works and services based on "Best Value for Money" principles.

The post is located in the Procurement Service (CSLP) in the Logistics Services Division (CSL) at FAO headquarters in Rome, Italy.

Reporting Lines

The Procurement Officer (Category Management) reports to the Unit Head, Senior Procurement Officer (Category Management and Risk-Based Management), CSLP.

Technical Focus

Timely, efficient and effective procurement of goods and services and Quality Assurance for Letters of Agreement in compliance with the relevant FAO Rules and Regulations.

Key Functions Plans, develops and supports all procurement and contractual aspects of significant complexity. Advises requisitioning units on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle, meeting objectives under tight deadlines. Prepares solicitation process, identifies method of solicitation, drafts tendering documents, identifies sourcing strategy and distributes invitations to tender, also using e-tendering system and supports bid/proposals evaluations while ensuring the solicitation process is fair, objective and transparent. Prepares and presents cases to the relevant Procurement Committees. Participates in and conducts site inspections, bidder's conferences and contract negotiations. Conducts market research to keep abreast of market developments, researches and analyses statistical data and market reports on the world commodity situation, production patterns and availability of goods and services. Contributes to updating procurement policies and related tools, provides procurement reporting as well as clarification/information for auditing purposes. Ensures the full implementation of corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy. Participates in the development of training and related training materials and promotes best practices and capacity development. Provides guidance to new/junior staff and stakeholders, ensures entry of accurate data using the Organization's Enterprise Resource Planning (ERP) and related systems. Makes initial determinations and recommendations concerning disputes or claims arising from contractual instruments or procurement processes. Prepares monitoring reports, reviews and analyses data and makes recommendations based on findings. Specific Functions Contributes statistical data and insights to support the development of policies, strategies, guidelines and reports related to procurement operations at FAO, with a specific focus on category management. Lead and/or facilitate inter-divisional category management working group(s). Supports the development of performance metrics to evaluate the effectiveness of category specific procurement strategies and initiatives. Utilize data and analytics to gain insights into market trends, supplier performance, and cost drivers. Identify and assess technical risks associated with the categories, developing adequate mitigation actions. Provides guidance and support to requesting units and buyers to conduct market research and sourcing in line with category management strategy. Maintains open and proactive communications with relevant stakeholders. Contributes to collaboration with suppliers to optimize costs and ensure a reliable supply chain. Supports the development and delivery of capacity-building programs. Performs other related duties as required. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Advanced university degree in law, business/public administration, finance, economics, commerce, information management or a related field. Five years of relevant experience in procurement related activities including at least two years in public procurement; ORA first-level degree in law, business/public administration, finance, economics, commerce, marketing or a related field, seven years of work experience in procurement related activities with at least two in public procurement; and completion of professional qualification from an internationally recognized body. Working knowledge of English and intermediate knowledge of another FAO official language. Results Focus, Teamwork, Communication, Building Effective Relationships, Knowledge Sharing and Continuous Improvement. Technical/Functional Skills Work experience in more than one location or area of work, particularly in field positions. Extent and relevance of experience in the field of the Corporate Environmental Responsibility. Demonstrated knowledge of internationally recognized procurement standards. Extent and relevance of experience in public sector procurement. Demonstrated knowledge of strategic procurement and category management methodologies. Experience in modelling and statistical analysis relevant to category management is desirable. GENERAL INFORMATION Extension of fixed term appointments is based on certification of performance and availability of funds. FAO reserves the right not to make an appointment. Appointment will be subject to certification that the candidate is medically fit for appointment. CONDITIONS OF SERVICE A competitive compensation and benefits package is offered.

For information on UN salaries, allowances and benefits, click on the following link: https://commonsystem. org/cp/default. asp

FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce.

HOW TO APPLY To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Candidates are requested to attach a letter of motivation to the online profile. Only applications received through the FAO recruitment portal will be considered.

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