Procurement Officer (Monitoring & Compliance) Lazio

Procurement Officer (Monitoring & Compliance)
Roma
Lazio, Lazio

Job Posting: 06/Feb/2025

Closure Date: 27/Feb/2025, 4:59:00 PM

Organizational Unit: CSLP

Job Type: Staff position

Type of Requisition: Professional

Grade Level: P-2

Primary Location: Italy-Rome

Duration: Fixed-term: one year with possibility of extension

Post Number: 2010594

CCOG Code: 1A09

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

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- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**:

- **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**:

- **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**:

- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**:

- FAO's commitment to environmental sustainability is integral to our strategic objectives and operations. _

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment, _ and _a better life_, leaving no one behind.

**Organizational Setting

FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.

The Procurement Service provides advice, guidance and oversight for FAO procurement operations and the Letter of Agreement Quality Assurance function both at headquarters and in FAO Decentralized Offices; it establishes the overall procurement strategy and provides policy and operational support to ensure that the Organization procures goods, works and services based on "Best Value for Money" principles.

The post is located in the Procurement Service (CSLP) in the Logistics Services Division (CSL) at FAO headquarters in Rome, Italy.

**Reporting Lines

The Procurement Officer (Monitoring & Compliance) reports to a senior Procurement Officer (Monitoring and Compliance), Procurement Service (CSLP).

**Technical Focus

Tender documents, contracts for services and purchase orders for goods.

**Key Results

Ensure that procurement activities comply with FAO's established policies and procedures and reflect best practice for public procurement.

**Key Functions

- Supports monitoring through analysis of reports.

Identifies variances and/or compliance issues and makes recommendations.

- Participates in the development of improved work methods and procedures.

- Collaborates in the development of training tools and materials and the organization of training workshops/seminars etc.

- Participates on special project/work teams.

- Drafts tender documents, contracts, purchase orders and general correspondence.

- Reviews the technical and financial offers; participates in meetings with stakeholders as necessary.

- Responds to requests for assistance during tendering process from managers and staff at headquarters and the Decentralized Offices, makes recommendation on best course of action and approves obligations as per delegated level of authority.

- Supports corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability.

- Participates in the market and suppliers research.

- Performs other duties as required.

**Specific Functions

- Assists in the delivery of capacity development programmes and monitors completion of procurement training programmes for purpose of Decentralized Offices' delegation of authority or access to Enterprise Resource Planning (ERP) through mandatory procurement training.

- Assists in the response and follow-up to auditing of procurement activities to ensure recommendations are addressed in a timely manner to ensure adherence to compliance framework; liaises with stakeholders.

- Supports the procurement monitoring function as part of the second line of defense; liaises with procurement officers at country and regional level as appropriate.

- Supports the Procurement Service communication activities; ensures accuracy, relevance and impact of communication to internal and external stakeholders.

- Oversees secretariat function for procurement related committees such as headquarters Procurement Committee and Vendor Sanctions Committee.

- Perform other related duties as required.

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**CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

**Minimum Requirements

- Advanced university degree in law, business