Procurement Officer (Monitoring & Compliance) Lazio

Procurement Officer (Monitoring & Compliance)
Roma
Lazio, Lazio

Job Description - Procurement Officer (Monitoring Compliance) (2500374)Job PostingDate Posted: 06/Feb/2025Closure Date: 27/Feb/2025, 2:59:00 PMOrganizational Unit: CSLPJob Type: Staff positionType of Requisition: ProfessionalPrimary Location: Italy-RomeDuration: Fixed-term: one year with possibility of extensionPost Number: 2010594CCOG Code: 1A09IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device. The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments. Organizational SettingThe Procurement Service provides advice, guidance and oversight for FAO procurement operations and the Letter of Agreement Quality Assurance function both at headquarters and in FAO Decentralized Offices; it establishes the overall procurement strategy and provides policy and operational support to ensure that the Organization procures goods, works and services based on "Best Value for Money" principles. The post is located in the Procurement Service (CSLP) in the Logistics Services Division (CSL) at FAO headquarters in Rome, Italy. Reporting LinesThe Procurement Officer (Monitoring Compliance) reports to a senior Procurement Officer (Monitoring and Compliance), Procurement Service (CSLP). Technical FocusTender documents, contracts for services and purchase orders for goods. Key ResultsEnsure that procurement activities comply with FAO's established policies and procedures and reflect best practice for public procurement. Key FunctionsSupports monitoring through analysis of reports.

Identifies variances and/or compliance issues and makes recommendations. Participates in the development of improved work methods and procedures. Collaborates in the development of training tools and materials and the organization of training workshops/seminars etc. Participates on special project/work teams. Drafts tender documents, contracts, purchase orders and general correspondence. Reviews the technical and financial offers; participates in meetings with stakeholders as necessary. Responds to requests for assistance during tendering process from managers and staff at headquarters and the Decentralized Offices, makes recommendation on best course of action and approves obligations as per delegated level of authority. Supports corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability. Participates in the market and suppliers research. Performs other duties as required. Specific FunctionsAssists in the delivery of capacity development programmes and monitors completion of procurement training programmes for purpose of Decentralized Offices' delegation of authority or access to Enterprise Resource Planning (ERP) through mandatory procurement training. Assists in the response and follow-up to auditing of procurement activities to ensure recommendations are addressed in a timely manner to ensure adherence to compliance framework; liaises with stakeholders. Supports the procurement monitoring function as part of the second line of defense; liaises with procurement officers at country and regional level as appropriate. Supports the Procurement Service communication activities; ensures accuracy, relevance and impact of communication to internal and external stakeholders. Oversees secretariat function for procurement related committees such as headquarters Procurement Committee and Vendor Sanctions Committee. Perform other related duties as required. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWINGAdvanced university degree in law, business/public administration, finance, economics, commerce or a related field and three years of relevant experience in procurement-related activities; ORA first-level degree in law, business/public administration, finance, economics, commerce, marketing or a related field, five years of work experience in procurement-related activities; and completion of professional qualification from an internationally recognized body such as CIPS Level 2/3/4, MCIPS, FCIPS or other UN-wide recognized certifications. Working knowledge (proficiency - level C) of English and intermediate knowledge (intermediate proficiency - level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish). Results FocusTeamworkCommunicationBuilding Effective RelationshipKnowledge Sharing and Continuous ImprovementTechnical/Functional SkillsWork experience in more than one location or area of work, particularly in field positions, is desirable. Extent and relevance of experience in the field of the Corporate Environmental Responsibility. Demonstrated knowledge of procurement and contract-related issues including reviewing, preparing and drafting contractual instruments. Demonstrated ability to prepare complex reports using extensive statistics and data sets. Working knowledge (proficiency - level C) of French and/or Spanish is considered an asset. FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency. GENERAL INFORMATIONExtension of fixed term appointments is based on certification of performance and availability of funds. FAO reserves the right not to make an appointment. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. CONDITIONS OF SERVICEA competitive compensation and benefits package is offered.

For information on UN salaries, allowances and benefits, click on the following link: https://commonsystem. org/cp/default. aspFAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce.

This includes elements of family-friendly policies, flexible working arrangements, and standards of conduct. HOW TO APPLYTo apply, visit the recruitment website at Jobs at FAO and complete your online profile.

We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills. Candidates are requested to attach a letter of motivation to the online profile. Once your profile is completed, please apply, and submit your application. Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED). Only applications received through the FAO recruitment portal will be considered. Your application will be screened based on the information provided in your online profile. We encourage applicants to submit the application well before the deadline date.

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