Programme Assistant Lazio

Programme Assistant
Roma
Lazio, Lazio

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT: 2403666

Job Posting 03/Dec/2024

Closure Date 17/Dec/2024, 10:59:00 PM

Organizational Unit: OIN

Job Type Staff position

Type of Requisition: General Service

Primary Location Italy-Rome

Duration: Fixed-term: two years with possibility of extension

Post Number: 2003036

CCOG Code: 2102b

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device.

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located. FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture. Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply. Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values. FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will undergo rigorous reference and background checks. All applications will be treated with the strictest confidentiality. FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization. Organizational Setting The Office of Innovation (OIN) is an important instrument within FAO to provide strategic direction and help drive and coordinate innovation across the work of the Organization, i. e. , to consolidate and strengthen FAO's innovative spirit, including the innovation of approaches and cooperation models. OIN supports the Programme Priority Areas (PPAs), ensuring that FAO mainstreams innovation in its programs, facilitates cross-collaboration between the various FAO units and aids in forging and reinforcing transformative partnerships.

Main Purpose The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.

Supervision Received/Exercised The Programme Assistant reports to the OIN Programme Officer and receives guidance from the Innovation Officer (Farmer Field Schools) and higher-graded General Service staff. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.

Key Functions/Results Collect and compile data on programme and/or project activities to support reporting and delivery. Initiate and follow up on administrative and financial actions related to staff management, affiliate workforce support, travel, payments, etc. Review and prepare routine documentation and correspondence related to assigned procurement actions. Provide information on programme and/or project expenditures and status of programme and/or project budget. Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts. Review and direct correspondence, calls and queries to appropriate contacts; provide background information; respond to routine enquiries. Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements. Perform other duties as required. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Education: Secondary School Education.

Experience: Three years of relevant experience in financial and/or administrative support work.

Languages: Working knowledge (proficiency - level C) of English.

IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment.

Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application.

Technical Skills Good knowledge of corporate information systems. Good knowledge of common administrative and financial rules and regulations. Good knowledge of communication and documentation standards. Good knowledge of corporate computerized financial/travel/human resources systems and administrative procedures and policies. Desirable Qualifications And Skills Working knowledge (proficiency - level C) of another FAO official language (Arabic, Chinese, French, Russian or Spanish). Good knowledge of the organizational structure. Good knowledge of project budget management procedures. ADDITIONAL INFORMATION FAO does not charge a fee at any stage of the recruitment process (application, interview, processing).

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO).

The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location.

For additional information visit the FAO employment website: FAO Employment HOW TO APPLY To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate. Incomplete applications will not be considered. Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications. Personal information provided on your application may be shared within FAO and with other companies acting on FAO's behalf to provide employment support services. Only applications received through the recruitment portal will be considered. We encourage applicants to submit the application well before the deadline date. If you need help or have queries, please create a one-time registration with FAO's client support team for further assistance:

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