Programme Associate Lazio

Programme Associate
Roma
Lazio, Lazio

Job Description - Programme Associate (2500350)

Job PostingDate Posted: 03/Feb/2025

Closure Date17/Feb/2025, 10:59:00 PM

Organizational Unit: OIN

Job Type: Staff position

Type of Requisition: General Service

Primary Location: Italy-Rome

Duration: Fixed-term: 2 years with possibility of extension

Post Number: 0105392

CCOG Code: 2102b

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device.

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background, and culture. • Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply. • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values. • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives, and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. • All selected candidates will undergo rigorous reference and background checks. • All applications will be treated with the strictest confidentiality. • FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization. FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.

Organizational Setting The Office of Innovation (OIN) is an important instrument within FAO to provide strategic direction and help drive and coordinate innovation across the work of the Organization.

Main Purpose The Programme Associate plays a lead role in the coordination of programme/projects support services for the office. He/she performs a broad range of programme, planning, and budgeting activities requiring in-depth analysis and interpretation of relevant policies, procedures, and practices. The incumbent provides procedural guidance to managers and staff in the office or location.

Supervision Received/Exercised The Programme Associate reports to the Director, OIN and works in close collaboration with the Programme Officer. Work is performed autonomously, showing a high degree of initiative and independent judgment.

Working Relationships The Programme Associate maintains a wide range of contacts with managers, staff, and stakeholders inside and outside the office.

Key Functions/Results Coordinate the preparation, submission, revision, and follow-up of Divisional/Office/Centre budget, as well as the monitoring and provision of information on its implementation. Coordinate, review, and analyze the Periodic Budgetary Reports as needed. Assemble and synthesize data from corporate and office databases to facilitate the analysis of programmes, projects, or activities and to draft periodic or ad hoc management reports. Monitor projects and ensure the maintenance and retrieval of programming reference material, documentation, data, and information. Consolidate and monitor various reports on human resources planning and expenditures, the use of non-staff resources, communication and publishing plans, IT plans, and travel schedules. Screen incoming correspondence to identify issues requiring further attention and draft related correspondence. Support knowledge building and knowledge sharing across the Division/Office/Centre through training of staff and briefing of budget holders on administrative/budgetary/planning/programming/financial procedures and processes. Review current processes and make recommendations to improve programme/projects administration procedures. Perform other functions as required. Impact of Work The incumbent's work impacts directly on the smooth and efficient operations of the programme/project activities of the office.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Education: Secondary School Education.

Experience: Five years of experience in administrative/financial/planning/programming/budgeting activities.

Languages: Working knowledge (proficiency - level C) of English and intermediate knowledge (intermediate proficiency - level B) of one of the other working languages of the Organization (Arabic, Chinese, French, Russian, or Spanish).

IT Skills: Good knowledge of MS Office applications, Internet, and office technology equipment.

Technical Skills Thorough knowledge of corporate information systems. Thorough knowledge of programme and budget processes and procedures. Thorough knowledge of common administrative and financial rules and regulations. Thorough knowledge of communication and documentation standards. Desirable Qualifications and Skills Experience in and knowledge of Letters of Agreement (LoAs) preparation, management, and monitoring, including quality assurance, and of other UN Agreements. Experience with the organization and coordination of large events/meetings. Working knowledge (proficiency - level C) of another official FAO language. ADDITIONAL INFORMATION FAO does not charge a fee at any stage of the recruitment process (application, interview, processing). Only applications received through the recruitment portal will be considered. We encourage applicants to submit the application well before the deadline date. HOW TO APPLY To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted. Incomplete applications will not be considered.

#J-18808-Ljbffr