Programme Associate
Job Posting: 19/Sep/2024
Closure Date: 10/Oct/2024, 4:59:00 PM
Organizational Unit: PBSU - Programme and budget support unit
Job Type: Staff position
Type of Requisition: General Service
Grade Level: G-6
Primary Location: Italy-Rome
Duration: Fixed-term: two years with possibility of extension
Post Number: 2008031
CCOG Code: 2201
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device.
Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply.
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values.
FAO has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
All selected candidates will undergo rigorous reference and background checks.
All applications will be treated with the strictest confidentiality.
FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production , better nutrition , a better environment, and a better life , leaving no one behind.
Organizational Setting
The position is located in the Programme Support Unit of the Office of the Deputy Director-General (PBSU-A).
Main Purpose
The Programme Associate plays a lead role in the coordination of programme/projects support services for the office. He/she performs a broad range of programme, planning and budgeting activities requiring in-depth analysis and interpretation of relevant policies, procedures and practices. The incumbent provides procedural guidance to managers and staff in the office or location.
Supervision Received/Exercised
The Programme Associate reports to the Senior Programme Support Officer (PBSU-A). Work is performed autonomously, showing a high degree of initiative and independent judgment. Supervision received is focused on facilitating service delivery. The incumbent provides guidance and training to programme support staff in the office.
Working Relationships
The Programme Associate maintains a wide range of contacts with managers, staff and stakeholders inside and outside the office. The incumbent collaborates closely with colleagues in other offices and the corporate services, ensuring the quality and consistency of programme/projects support services.
Key Functions/Results
Coordinate the preparation, submission, revision and follow-up of Divisional/Office/Centre budget, as well as the monitoring and provision of information on its implementation.
Coordinate, review and analyse the Periodic Budgetary Reports as needed.
Assemble and synthesize data from corporate and office databases to facilitate the analysis of programmes, projects or activities and to draft periodic or ad hoc management reports.
Monitor projects and ensure the maintenance and retrieval of programming reference material, documentation, data and information.
Consolidate and monitor various reports on human resources planning and expenditures, the use of non-staff resources, communication and publishing plans, IT plans and travel schedules.
Screen incoming correspondence to identify issues requiring further attention and draft related correspondence.
Support knowledge building and knowledge sharing across the Division/Office/Centre through training of staff and briefing of budget holders on administrative/budgetary/planning/programming/financial procedures and processes.
Review current processes and make recommendations to improve programme/projects administration procedures.
Perform other functions as required.
Impact Of Work
The incumbent's work impacts directly on the smooth and efficient operations of the programme/project activities of the office. He/she plays a lead role in the coordination and provision of the programme support services for the successful achievement of the office's mandate.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
Education : Secondary School Education.
Experience : Five years of experience in administrative/financial/planning/programming/budgeting activities.
Languages : Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of one of the other working languages of the Organization (Arabic, Chinese, French, Russian or Spanish).
IT Skills : Good knowledge of MS Office applications, Internet and office technology equipment.
Residency : General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application.
Competencies
Results Focus
Teamwork
Communication
Building effective relationships
Knowledge Sharing and Continuous Improvement
Technical Skills
Thorough knowledge of corporate information systems.
Thorough knowledge of programme and budget processes and procedures.
Thorough knowledge of common administrative and financial rules and regulations.
Thorough knowledge of communication and documentation standards.
Thorough knowledge of project cycle processes and procedures.
Desirable Qualifications and Skills
Working knowledge (proficient – level C) of Spanish and/or French.
Familiarity and experience in reviewing official documentation such as Contribution Agreements, Project Documents, Memoranda of Understanding, etc.
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview, processing).
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED).
REMUNERATION
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link:
https://onehr. un. org/salary-survey/#/salary_scale
HOW TO APPLY
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments.
Incomplete applications will not be considered.
If you need help or have queries, please create a one-time registration with FAO's client support team for further assistance: https://fao. service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
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