Project Administrative Assistant (International Multi-Sport Event) Milano

Project Administrative Assistant (International Multi-Sport Event)
Milano
Lombardia, Milano

Position Overview: We are seeking a dynamic and detail-oriented Project Administrative Assistant to join our Project Team supporting the one of the biggest events.

This role will provide vital administrative and organizational support, ensuring the seamless execution of project activities.

The ideal candidate is bilingual in Italian and English , with exceptional communication and multitasking skills.

Key Responsibilities: Administrative Support: Manage schedules, coordinate meetings, and maintain calendars for the project team.

Prepare and distribute project-related documentation, including reports, presentations, and correspondence.

Assist with the preparation of project plans, timelines, and budgets.

Communication and Liaison: Act as the primary point of contact for communication between company and local stakeholders, vendors, and partners in Italy.

Translate documents and interpret conversations as needed between Italian and English.

Ensure clear and accurate communication to facilitate smooth project execution.

Logistics Coordination: Organize travel arrangements, accommodations, and event logistics for the project team.

Track and manage project inventory, supplies, and equipment.

Coordinate shipments and deliveries in compliance with project timelines.

Documentation and Reporting: Maintain organized records of project-related activities, ensuring documentation accuracy and accessibility.

Compile and distribute regular status updates and progress reports to stakeholders.

Support compliance with local regulations, permits, and project requirements in Italy.

Team Support: Assist in resolving administrative or logistical challenges as they arise.

Foster a collaborative and efficient team environment by anticipating and addressing team needs.

Support additional tasks as assigned to ensure the project's success.

Qualifications: Fluency in Italian and English (verbal and written) is mandatory.

Proven experience in administrative roles, preferably in project or event management.

Excellent organizational skills with attention to detail.

Strong communication and interpersonal skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.

Ability to multitask and prioritize effectively in a fast-paced environment.

Familiarity with Italian business culture, regulations, and practices is a plus.

Flexibility to adapt to changing project needs and schedules.