Project Assistant (12/12/2024) Milano

Project Assistant (12/12/2024)
Milano
Lombardia, Milano

Main Role: The Project Assistant supports the Project Team throughout the project lifecycle, handling management and supervision tasks to alleviate the team's workload.

Key Responsibilities: 1.

Project Team Support: - Assisting in project management tasks, including flight/hotel bookings if required.

2.

Document Control: - Managing project documentation (registration, archiving, and internal distribution).

- Preparing documents (covers, indexes, layouts) and PowerPoint presentations.

3.

Subvendor Expediting: - Monitoring and handling suborders (documentation and materials) via ERP, email, or phone.

- Coordinating internal transportation of goods.

4.

Quality Control (QC) Activities: - Managing material testing notifications with subvendors/customers alongside the Quality Control Coordinator (QCC).

- Supporting inspection schedule management.

5.

Additional Tasks: - Updating and monitoring job cost controls via ERP.

- Preparing Spare Part Lists/SPIR forms and assisting in final shipping activities.

- Archiving email correspondence.

Qualifications: - University degree preferred.

- Fluency in English and Italian (French is a plus).

- Proficiency in Microsoft Office and PDF editing software.

Skills: - Strong listening, communication, and teamwork abilities.

- Attention to detail and proactive problem-solving skills.

- Flexibility, creativity, and ability to handle unexpected requests.

Special Requirements: - Full-time availability.

- Minimum of 5 years' experience in a similar role.

Disponibilita oraria: Full Time