Project Assistant Milano

Project Assistant
Milano
Lombardia, Milano

Main Role:

The Project Assistant supports the Project Team throughout the project lifecycle, handling management and supervision tasks to alleviate the team's workload.

Key Responsibilities:

1. Project Team Support:

- Assisting in project management tasks, including flight/hotel bookings if required.

2. Document Control:

- Managing project documentation (registration, archiving, and internal distribution).

- Preparing documents (covers, indexes, layouts) and PowerPoint presentations.

3. Subvendor Expediting:

- Monitoring and handling suborders (documentation and materials) via ERP, email, or phone.

- Coordinating internal transportation of goods.

4. Quality Control (QC) Activities:

- Managing material testing notifications with subvendors/customers alongside the Quality Control Coordinator (QCC).

- Supporting inspection schedule management.

5. Additional Tasks:

- Updating and monitoring job cost controls via ERP.

- Preparing Spare Part Lists/SPIR forms and assisting in final shipping activities.

- Archiving email correspondence.

Qualifications:

- University degree preferred.

- Fluency in English and Italian (French is a plus).

- Proficiency in Microsoft Office and PDF editing software.

Skills:

- Strong listening, communication, and teamwork abilities.

- Attention to detail and proactive problem-solving skills.

- Flexibility, creativity, and ability to handle unexpected requests.

Special Requirements:

- Full-time availability.

- Minimum of 5 years' experience in a similar role.

Disponibilità oraria: Full Time

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