Project Manager (Global Sporting Event) - Italian/English Speaking Milano

Project Manager (Global Sporting Event) - Italian/English Speaking
Milano
Lombardia, Milano

The Project Manager will report to the Brand Experience Director and will take direction on a daily basis in supporting the project and production teams with the planning, delivery, supplier coordination, financial management tracking and operation of our client's venue located in Milan on behalf of our client.

This position will be located at the venue event-time and at iLUKA's Milan office pre- and after-event.  In addition, the Project Manager will assist with client related projects in Milan when and if required.

The key role and responsibilities are set out below, these will be redefined and agreed to suit the client's move to event-time operation; the Project Manager skills base and the staffing needs across all the client's projects. This is a contract role starting March 2025 ending in March/April 2026. Key ResponsibilitiesSupport the Brand Experience Director on all assigned tasksAssist in the planning of the project, supplier negotiations, coordination and budget management including reconciliationResearch and manage relationships, procurement, coordination, contracting and event-time operation of local suppliers where requiredAssist with all administrative requirements, including meeting minutes' note-taking, write-up, simple  translation and internal distributionDraft all supplier NDAs, onboarding , supplier agreements, contracts where requiredLiaison and, in some cases, main point of contact with Italian speaking only key stakeholders, and suppliersAssist in the preparation of any documents/presentations required by the client or management teamManage the Accreditation process for staff and suppliersBe proactive in developing effective communication systems for the on-site teamAssist in the development of operations and training manuals and on-site reference materialAssist in the production of all printed materials as required on sitePrepare contact lists for team and suppliersEnsure compliance with petty cash accounting and reporting proceduresReconcile all invoices from suppliers and issue purchase ordersMonitor all on-site petty cash expenditures and set up a system for authorisation of expenditureAssist with post-event reconciliation process, particularly payment and final invoicing process with all project suppliersAssist the project and production team in the development and delivery of supplier site access, planning, approvals process and internal coordination of contract negotiationsTracking and processing supplier paymentsUpdating and tracking budgets and reconciliations where requiredCreating and updating project documentsManagement of venue preparation prior to venue handover for build period, for example, coordination of deep clean and furniture removal prior to build start date – tbc Feb/March 2026On-site assistance as required during the build and breakdown period of the VenueProvide interpretation and translation services as requiredOther tasks for the client as required throughout the project. Post-event wrap-up documentation and reportsThis is not an exhaustive list and all team members will be expected to contribute to any other aspects of the business as necessarySkills, Knowledge, Expertise Strong supplier and client relationship skillsBudgeting and financial management skillsCompetent IT Skills, including excel, Word and PowerPointTimeline managementCapable of managing multiple projects simultaneouslyFluent in English and ItalianAttributesHigh energy, comfortable working potentially long hours in a demanding but rewarding and friendly environmentFlexible, enthusiastic, confident, outgoingWilling to roll sleeves up and get involvedPassionate about sport, hospitality and deliveryAble to work in a calm, kind and professional manner in a pressured environmentAbility to prioritise a demanding workload