Purchasing Manager Lazio

Purchasing Manager
Roma
Lazio, Lazio

Job Number** 23205740

**Job Category** Finance & Accounting

**Location** The Westin Excelsior Rome, Via Vittorio Veneto 125, Rome, Città Metropolitana di Roma, Italy VIEW ON MAP

**Schedule** Full-Time

**Located Remotely? ** N

**Relocation? ** N

**Position Type** Management

**JOB SUMMARY

The Westin Excelsior Rome is currently recruiting for a Purchasing Manager.

Reporting to the Cluster Director of Finance, the role is responsible for all purchasing operations at property level, such as: following established procedures in ordering, receiving, storing, distributing and payment of items; formulating an approved vendors list encompassing all categories.

**CORE WORK ACTIVITIES

**Managing Work, Projects, Policies, and Standards for Purchasing Across Departments

- Generates and provides accurate and timely results in the form of reports, presentations, etc.

- Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.

- Assures sanitation compliance.

- Assists Executive Chef in all aspects of purchasing (e. g. , Food, Beverage and Controllable) to ensure quality and profitability.

- Orders all food and beverage based on business needs.

- Assists Executive Chef in maintaining/lower budgeted food/controllable costs.

- Delegates and enforces first in/first out inventory rotation for all storeroom products.

- Maintains sanitation and safety standards as specified in the brand guidelines.

- Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.

- Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.

- Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.

- Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.

- Uses existing computer programs to perform daily and period end food and beverage costs.

- Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.

- Completes administrative tasks on a timely basis (e. g. , C-7s, menu costing, general office duties).

- Completes period end inventory according to Food and Beverage and Accounting standard operation procedures.

- Calculates figures for food and beverage inventory.

- Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.

- Ensures all LSOP's are adhered to by all employees.

- Receives and inspects all deliveries.

- Maintains an accurate controllable log and beverage perpetual

- Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.

- Demonstrates knowledge of job-relevant issues, products, systems, and processes.

- Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

- Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

**Supporting Purchasing Operations

- Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.

- Ensure disciplinary situations are addressed in timely fashion and with consistency.

- Ensures performance reviews are completed on a timely basis for supervisors and non-management employees.

**Maintaining Finance and Accounting Goals

- Submits reports in a timely manner, ensuring delivery deadlines.

- Ensures profits and losses are documented accurately

- Achieves and exceeds goals including performance goals, budget goals, team goals, etc

- Develops specific goals and plans to prioritize, organize, and accomplish your work.

- Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.

**Additional Responsibilities

- Analyzes information and evaluating results to choose the best solution and solve problems.

- Interacts with kitchen staff, vendors and Executive Chef.

- Uses existing computer programs effectively to post invoices, update items and costs.

- Attends and participates in all pertinent meetings.

- Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.

- Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.

**Managing Discipline Work, Projects, and Policies

- Coordinates and implements accounting work and projects as assigned.

- Coordinates, implements, and follows up on audits for all areas of property operations.

- Generates and provides accurate and timely results in the form of reports, presentations, etc.

- Analyzes information and evaluates result