Receptionist & Back Office Support - Legge 68/99 Milano

Receptionist & Back Office Support - Legge 68/99
Milano
Lombardia, Milano

Position Overview

- An administrative role, in back office, to support colleagues of the facilities team.

A point of reference for administrative related queries. - A clear archive of documents like ME projects, HVAC projects, emergency team members, emergency maps etc. - Maintain updated situation at all times regarding vendor H&S documents, invoicing and PO'sEssential Duties & Responsibilities

- BACK OF HOUSE:

- Updated system of all kind of documents

- Have documents ready in case of authority checks

- Digitally inventorize and systemize all official documents of stores, showroom and offices

- Gather all general information / plans / projects of stores, showroom and offices

- Keep track of costs, PO's and invoices

- Ask for security documents to vendors and archive them in a structured way

RECEPTION:

- Greet and welcome whoever comes into the office

- Manage mail; bank statements, reminders for unpaid invoices and follow up on these reminders with internal stakeholders and vendors.

- Receive couriers and prepare/send shipments for colleagues

- Manage new vendor requests or changes in actual vendors on the Aravo platform

- Raise PO's

- Manage facilities for office like coffeepads, green maintenance, HVAC and electrical maintenance, cleaning, special disposal pick up

- Manage external stakeholders from showroom or stores when present in the office for trainings, sales markets, meetings

- Check first aid boxes

- Support in handling various activities for main and external showrooms.

- Quick fix issues on printers

- Point of reference for the offices

- Keep up standard in offices

- Smooth operations of daily activities in office for employees

- H&S situation is under control and updated

- Mail and couriers

Experience, Skills & Knowledge

- Precise and detail orientated

- Autonomous

- English

- Good communication and collaboration skills

- Good knowledge of Office

- Analyzing issues and solving problems