Receptionist & Business Support Milano

Receptionist & Business Support
Milano
Lombardia, Milano

OverviewReceptionist & local administrative role reporting to Cluster HR Director.

ResponsibilitiesManage Reception activities (phone calls, post, delivery courier, etc.

)Organize meeting rooms and requirements for internal and external meetings and all associated tasks (such as meeting room set-up, refreshments, ordering food, coordination of taxis/transfers, etc.

)Photocopy and scan documents as necessary and maintain appropriate document filing retention. Provide affiliate office support (including related Po Management) by liaising and managing office and HR suppliers, maintenance, security, etc.

Interact proactively as point of contact for office suppliers. Manage administrative activities of new employees/terminations excluding employment contracts; maintain an up-to-date, accessible, and accurate human resources archive. Coordinate the welfare plan and benefits with insurance companies and benefit providers. Support HR Director in managing essential health and safety requirements for employees and in managing internship agreements with universities/business schools. Assist HR Director in collecting monthly variations to be included in pay slips including: Meal Voucher; Flex Points Report; Collection of expense report files and auto fringe files. QualificationsProactive with strong attention to detail and able to work autonomously in a fast-paced environment.

Flexibility and the ability to prioritize. Knowledge of Microsoft Office. Good English language skills preferred. Teamwork. Key Competencies specific to the role: Commitment to Life, Integrity, Innovation, Teamwork. Collaboration and communication skills. Self-motivation with a high degree of initiative.

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